2023-03-20 SILS Ops Meeting Notes

Attendees

@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL
Lena Zentall, CDL (only 1st & 3rd Thursdays)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	STANDING ITEM: review Task Report	any blockers on tasks?	5	all
2	STANDING ITEM: Any AskSILS / SILS News or other tool requests?	Are there blockers for anything that’s come in? Are there any we need to talk about?	5	CN	AMR re-activated Xiaoli's slack, but can't add her to the OT channel (as it's private). CN added! AMR can’t change membership on SILS-EIMPPT-L list (Israel taking over for TJ) CN made AMR an owner! EIMPT not on SILS Roster (not sure if this is by design…) Nope! The roster is out of date!		@Alison Ray (CDL) send EIMPT roster to CDL website team SILS Roster Mar 22, 2023
3	ELUNA Consortium Modelling	email from ELUNA SC about consortial voting in product enhancement; refer/engage OT?			CN will take this to OT (AMR forwarded the email)		@Alison Ray (CDL) forward ELUNA consortium email
4	ELUNA 2023 Steering Committee Election Ballot; closes april 14th	Refer election ballot to OT?			Yep OT - forward with message “FYI - please let us know if you want us to use the UC Consortial vote for anything particular. Reminder: Institution with their own membership can vote independently. “		@Alison Ray (CDL) forward ELUNA SC vote email
5	SCP Scheduled Job	Determine how we want to run the requested SCP scheduled job.		GSL	assume can’t schedule self-created job --> let SCP know they can run it with ‘catalog manager’ role	don’t need to revisit
6	Google has fixed ‘content managers sharing folders’	Content Manager can share folders directly; revise/delete “adding non-cohort staff to Gfolder”?		amr	Google Share files & folders documentation		@Caitlin Nelson let all-chairs now that everyone can share folders in gdrive
7	SILS Community Slack space; analytics channel	move everyone on sils-cohort analytics channel onto sils-comm analytics channel? (export channel members, add to new channel, ask Lisa W to post future study hall agendas/recordings to new channel?)		AMR	Channel Tools slack app allows export of members specific to channel Let’s archive any remaining channels after March 31, and delete them after April.		@Alison Ray (CDL) use Channel Tools to export analytics channel members & invite to sils-comm analytics Mar 23, 2023 @Alison Ray (CDL) archive sils-cohort tipasa channel Apr 3, 2023 @Alison Ray (CDL) delete sils-cohort tipasa channel May 1, 2023
8	https://docs.google.com/document/d/1EGWLlt9GAMPX958TTWuRd808EYsQMoKg4rf6AJ9t1E0/edit#	logistics/timing in getting RS OST feedback			next RS OST meeting 3/22/23		@Alison Ray (CDL) write up 1st 4ter 2023 tipasa tidbits Mar 24, 2023
9	Upcoming Vacations			GSL
10	Wrap up	Review actions and decisions	5
11	Parking Lot	Capture important topics for future discussion			Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023 add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs) clean up on SILS overview page
12		Total	x/x