2023-02-06 SILS Ops Meeting Notes

Attendees

  • @Alison Ray (CDL) NZ Admin, CDL

  • @Caitlin Nelson SILS Service Manager, CDL

  • @Joseph Ferrie CDL (as needed)

  • @Gem Stone-Logan NZ Admin, CDL

  • Lena Zentall, CDL (only Thursdays)

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

STANDING ITEM: review Task Report

any blockers on tasks?

5

all

 

 

 

2

STANDING ITEM: Any AskSILS / SILS News or other tool requests?

Are there blockers for anything that’s come in? Are there any we need to talk about?

5

CN

 

 

 

3

MySQL 8 upgrade of ILL Reports

Lucy working on oddness / issues with upgrade

 

JF

 

 

 

4

IVEA & ILLReports tickets

communication about data extracts & ask about urgency

 

JF

dropped requests (failed retries to send to VDX) → Joe look into error handling & procedure straw house

Determine urgency of data extract reports fix → not too urgent

 

@Alison Ray (CDL) communication about data extracts & ask about urgency draft to Joe Feb 6, 2023
5

Report on HT linking from PF

Where/How/Who to get eyes on this report via Leadership? → CN to chew & consider; perhaps SLG…

Caveat: Tests in report done prior to HT activations in Primo done in Jan 2023

 

CN

guidance on how to move forward with sharing this information ( the report)

executive summary could be useful in doc?

 

@Gem Stone-Logan Will respond and double check this is still relevant after the new HT collection has been activated.
6

SILS-News approvals

when approving sils-news messages: decide yes/no to notify author of approval & cc ask-sils-l ; consider what message should say

 

AR/GSL

sils-news authors can’t tell when their messages are getting approved & sent.

listserv isn’t notifying sils-news authors when their messages are approved; listserv won’t send same message to those subscribed on both sils-cohort & sils-news, so authors only see the sils-cohort message

 

@Alison Ray (CDL) to draft blurb for sils-news-l approval Feb 13, 2023
7

Footprints/Freshdesk Migration

Determine best communication path for SILS

 

GSL

Kristen is requesting we inform the relevant SILS teams about the Footprints/Freshdesk migration. Does this make sense to bring to all-chairs?

 

 

8

"INPUT WANTED" consortial email

 

 

CN

 

 

 

9

clean up on SILS overview page

remove or keep this item?

 

delete or mark completed the project teams that are done

 

 

does this need to stay on our agenda? → moved to parking lot

 

 

10

Wrap up

Review actions and decisions

5

 

 

 

 

11

Parking Lot

Capture important topics for future discussion

 

 

Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem)

enable public (anonymous) view of user profiles in confluence? (Alison)

add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023

add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs)

clean up on SILS overview page

 

 

12

 

Total

x/x

 

 

 

 

 

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