2023-02-06 SILS Ops Meeting Notes
Attendees
@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL
Lena Zentall, CDL (only Thursdays)
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | STANDING ITEM: review Task Report | any blockers on tasks? | 5 | all |
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2 | STANDING ITEM: Any AskSILS / SILS News or other tool requests? | Are there blockers for anything that’s come in? Are there any we need to talk about? | 5 | CN |
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3 | MySQL 8 upgrade of ILL Reports | Lucy working on oddness / issues with upgrade |
| JF |
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4 | IVEA & ILLReports tickets | communication about data extracts & ask about urgency |
| JF | dropped requests (failed retries to send to VDX) → Joe look into error handling & procedure straw house Determine urgency of data extract reports fix → not too urgent |
| @Alison Ray (CDL) communication about data extracts & ask about urgency draft to Joe Feb 6, 2023 |
5 | Report on HT linking from PF | Where/How/Who to get eyes on this report via Leadership? → CN to chew & consider; perhaps SLG… Caveat: Tests in report done prior to HT activations in Primo done in Jan 2023 |
| CN | guidance on how to move forward with sharing this information ( the report) executive summary could be useful in doc? |
| @Gem Stone-Logan Will respond and double check this is still relevant after the new HT collection has been activated. |
6 | SILS-News approvals | when approving sils-news messages: decide yes/no to notify author of approval & cc ask-sils-l ; consider what message should say |
| AR/GSL | sils-news authors can’t tell when their messages are getting approved & sent. listserv isn’t notifying sils-news authors when their messages are approved; listserv won’t send same message to those subscribed on both sils-cohort & sils-news, so authors only see the sils-cohort message |
| @Alison Ray (CDL) to draft blurb for sils-news-l approval Feb 13, 2023 |
7 | Footprints/Freshdesk Migration | Determine best communication path for SILS |
| GSL | Kristen is requesting we inform the relevant SILS teams about the Footprints/Freshdesk migration. Does this make sense to bring to all-chairs? |
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8 | "INPUT WANTED" consortial email |
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| CN |
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9 | clean up on SILS overview page | remove or keep this item?
delete or mark completed the project teams that are done |
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| does this need to stay on our agenda? → moved to parking lot |
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10 | Wrap up | Review actions and decisions | 5 |
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11 | Parking Lot | Capture important topics for future discussion |
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| Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023 add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs) clean up on SILS overview page |
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12 |
| Total | x/x |
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The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu