2022-09-01 SILS Ops Meeting Notes

Attendees

@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL
Lena Zentall, CDL (only Thursdays)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	STANDING ITEM: review Task Report	any blockers on tasks?	5	all
2	STANDING ITEM: Any AskSILS / SILS News or other tool requests?	Are there blockers for anything that’s come in? Are there any we need to talk about?	5	CN
3	NZ Accounts	Want to make sure we have authority to give NZ accounts for business purposes	10	Gem	Use case: CDLNZ-PT to have Analytics accounts NZ Deputy page: IC (Test Load + 3 months) Managing work in the Alma NZ instance Sign the NZ-specific alma data privacy acknowledgement form Also fill out the NZ user account template: https://docs.google.com/document/d/1LvX0EStTn0PJoU5AXzJ9WwXYB_Er4gdcGl0hQp0nH1E/edit#heading=h.f9bpadqxz2i5 In this case, it’s also in the charge for CDLNZ-PT that they would get NZ accounts.		@Gem Stone-Logan Update the old IC (Test Load + 3 months) Managing work in the Alma NZ instance , and house it in the SOC decisions page. @Caitlin Nelson run the NZ Deputy page through OT-SC
4	PID Discussions	Figure out next steps		Gem	Some kind of upcoming AWS change is precipitating an investigation of PID service. Previous action item: figure out what people are using PID service for, and hopefully retire it. No one is creating new PIDs. where they are now: (1) Alma instances are using PIDs, (2) LibGuides For the Alma PIDs we could probably re-home those PIDs somehow. Could these be ARKs? PID service could do bulk new PIDs. But we don’t need this. It’s old code and it’s costly to maintain it. Can we do a redirection service? Next steps: (1) clarifying the problem, (2) brainstorming the solutions, (3) testing with campuses. → Gem and Lena to take this forward, in the context of Tech Team and AWS infrastructure needs; Gem will report to SOC as needed.
5	SILS member organization						@Caitlin Nelson make a bucket of all the useful member template things and see if we can get them on Confluence or link them. @Alison Ray (CDL) consultant
6	Wrap up	Review actions and decisions	5
7	Parking Lot	Capture important topics for future discussion			Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to SILS Rosters page Jun 15, 2023 add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs)
8		Total	x/x