2022-09-01 SILS Ops Meeting Notes

Attendees

  • @Alison Ray (CDL) NZ Admin, CDL

  • @Caitlin Nelson SILS Service Manager, CDL

  • @Joseph Ferrie CDL (as needed)

  • @Gem Stone-Logan NZ Admin, CDL

  • Lena Zentall, CDL (only Thursdays)

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

STANDING ITEM: review Task Report

any blockers on tasks?

5

all

 

 

 

2

STANDING ITEM: Any AskSILS / SILS News or other tool requests?

Are there blockers for anything that’s come in? Are there any we need to talk about?

5

CN

 

 

 

3

NZ Accounts

Want to make sure we have authority to give NZ accounts for business purposes

10

Gem

Use case: CDLNZ-PT to have Analytics accounts

NZ Deputy page: IC (Test Load + 3 months) Managing work in the Alma NZ instance

Sign the NZ-specific alma data privacy acknowledgement form

Also fill out the NZ user account template: https://docs.google.com/document/d/1LvX0EStTn0PJoU5AXzJ9WwXYB_Er4gdcGl0hQp0nH1E/edit#heading=h.f9bpadqxz2i5

In this case, it’s also in the charge for CDLNZ-PT that they would get NZ accounts.

 

@Gem Stone-Logan Update the old IC (Test Load + 3 months) Managing work in the Alma NZ instance , and house it in the SOC decisions page.
@Caitlin Nelson run the NZ Deputy page through OT-SC

 

4

PID Discussions

Figure out next steps

 

Gem

Some kind of upcoming AWS change is precipitating an investigation of PID service. Previous action item: figure out what people are using PID service for, and hopefully retire it. No one is creating new PIDs. where they are now: (1) Alma instances are using PIDs, (2) LibGuides

For the Alma PIDs we could probably re-home those PIDs somehow. Could these be ARKs?

PID service could do bulk new PIDs. But we don’t need this. It’s old code and it’s costly to maintain it.

Can we do a redirection service?

Next steps: (1) clarifying the problem, (2) brainstorming the solutions, (3) testing with campuses. → Gem and Lena to take this forward, in the context of Tech Team and AWS infrastructure needs; Gem will report to SOC as needed.

 

 

5

SILS member organization

 

 

 

 

 

@Caitlin Nelson make a bucket of all the useful member template things and see if we can get them on Confluence or link them. @Alison Ray (CDL) consultant

6

Wrap up

Review actions and decisions

5

 

 

 

 

7

Parking Lot

Capture important topics for future discussion

 

 

Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem)

enable public (anonymous) view of user profiles in confluence? (Alison)

add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023

add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs)

 

 

8

 

Total

x/x

 

 

 

 

 

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Question? Contact AskSILS-L@ucop.edu