2023-02-03 SILS Ops Meeting Notes

Attendees

  • @Alison Ray (CDL) NZ Admin, CDL

  • @Caitlin Nelson SILS Service Manager, CDL

  • @Joseph Ferrie CDL (as needed)

  • @Gem Stone-Logan NZ Admin, CDL

  • Lena Zentall, CDL (only Thursdays)

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

STANDING ITEM: review Task Report

any blockers on tasks?

5

all

 

 

 

2

STANDING ITEM: Any AskSILS / SILS News or other tool requests?

Are there blockers for anything that’s come in? Are there any we need to talk about?

5

CN

tool surprises as separate items below

 

 

3

RLF thingy

 

 

 

 

 

4

Peter Collins (OCLC Resource Sharing PM) in CA

Meet PC?

4

 

Peter will be in Long Beach Monday 2/27 – he could fly up and chat with CDL maybe sometime Tuesday or Wednesday that week if it might fit your schedules.    We could meet anywhere, at CDL or “off campus.”  -Eric

 

Alison & Caitlin, maybe JoeF, lunch in Oakland (not at CDL); Feb 28th pref, Mar 1 good as well

@Alison Ray (CDL) ask Joe about OCLC lunch Feb 28 or Mar 1 Feb 3, 2023
@Alison Ray (CDL) reply to Eric’s email about lunch Feb 7, 2023
5

Surprise pro trial of slack

 

 

 

Just let trial go forward (forgo option to use trial period in systematic way later on…)?

Contact slack & tell them to cancel surprise pro trial; reset our pro trial option; and tell them not to sign us up for trials w/o our consent?

Any need to wait for PB actions to get off of trial? → no

Follow up with PB to say we cancelled our pro thing.

 

@Caitlin Nelson to draft comm to slack for SH to send
6

SILS Cohort gdrive ran out of space

 

 

 

request to UCOP ITS to increase space on SILS Cohort drive (CN) → done! yay!

New shared drive? (move files back & kill it?)

  • SILS Video Archive (26.4G)

2/2/23 shared drive space used:

SILS Cohort drive now at 98G (adding back the videos would bring it to 124ishG)

SILS DOC drive at 5MB

SILS LG drive at 9.5G

yes, move sils video archive & kill it

Gem to move files out of video archive & kill it
7

clean up on SILS overview page

delete or mark completed the project teams that are done

 

 

This is a continuing project to do with reconciling SILS membership

 

 

8

Ex Libris Escalation update

FYI

 

 

Gem sent a note to our Ex Libris support contacts

 

 

9

Wrap up

Review actions and decisions

5

 

 

 

 

10

Parking Lot

Capture important topics for future discussion

 

 

Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem)

enable public (anonymous) view of user profiles in confluence? (Alison)

add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to SILS Rosters page Jun 15, 2023

add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs)

 

 

11

 

Total

x/x

 

 

 

 

 

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Question? Contact AskSILS-L@ucop.edu