2023-01-16or19 SILS Ops Meeting Notes

Attendees

@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL
Lena Zentall, CDL (only Thursdays)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	STANDING ITEM: review Task Report	any blockers on tasks?	5	all			@Alison Ray (CDL) bring new item to all-chairs about taking any old phase 4 docs referred to into real structure (examples at 2022-06-30 SILS Ops Meeting Notes ) Dec 5, 2022
2	STANDING ITEM: Any AskSILS / SILS News or other tool requests?	Are there blockers for anything that’s come in? Are there any we need to talk about?	5	CN			@Caitlin Nelson close the AASAPT ticket for google access
3	clean up on SILS overview page	delete or mark completed the project teams that are done
4	Clean up the SILS email list	Decide how to move forward to get this document clean and useful for transitions	5	CN	https://docs.google.com/spreadsheets/d/1Rig8qo-HbRiDpNrLdlwezK1zcfBL6Smk5xfXNqNvjqI/edit#gid=1382264404 CN proposes adding columns of “team” and “join date” maybe role? To track chair or not? Not at this time
5	Discussion of the requested OCLC patron fields	Double check next steps	20	Gem	The main thing needed is patron email (essential); patron status (nice to have); patron dept (nice to have) (in order). Patron note (the ‘comment’ a patron makes when placing the request in PrimoVE) might be essential.
6	Ex Libris’ definition of enhancement	Should this be escalated? Should this type of stuff be documented, if so, where?	5	Gem	06593328 - I've been working with Nga and Sherry on trying to figure out usage stats at the NZ level. We were testing out cost usage in Analytics, limited to the Network Zone and were astonished by the number of resources that showed a cost as the only network zone orders entered are the ones that CDLNZ-PT have entered for testing. After poking around more, it looked like even though we had limited to the NZ, we were getting IZ data. I submitted a ticket and yesterday they said they have an estimated target for resolving this of July 2023. Not as quick as I would hope, but probably reasonable. However, today, they added another note saying "Development considers this an enhancement and it is on the Alma product road map, though at this time there is no release information. ".
7	Wrap up	Review actions and decisions	5
8	Parking Lot	Capture important topics for future discussion			Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023 add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs)
9		Total	x/x