2024-09-12 SILS Ops Meeting Notes

Attendees

@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	STANDING ITEM: review ongoing work	Are any of us stuck? Do we need escalation for anything?	5	all
2	STANDING ITEM: Any AskSILS / SILS News or other tool requests?	Are there blockers for anything that’s come in? Are there any we need to talk about?	5	CN	Tom’s new group request		patron privacy GSL in progress Overall roster (CN to do) WIP (CN to do)
3	Documentation concerns	How should we respond?		GSL	See email titled “Re: Case comments are added to the case: 07022143: Calculated Availability Text Labels Documentation” forwarded at 10:22am today.		@Caitlin Nelson to send email to WIPT and ExL folks
4	Research Assistant	???		GSL	Ex Libris' definition of opt-in appears to be a bit different that many universities. Opt-in in this case appears to mean that a link won’t appear for Research Assistant without the library doing something but if users know the URL they can still access it. Listserv person has a customization workaround that leads to a “this feature has not been activated” page. Can we go ahead and request it be turned off formally for UCS? YES		@Gem Stone-Logan send a ticket to ask to turn off in both prod and SB.
5	SILS Roster	Determine if we have the info to submit for the new year.		GSL			see above
6	Non-Urgent Infrastructure List				Slack cleanup: Did we pull out analytics people from Cohort slack from a while back? New groups / old groups Confluence documentation update: Create a space docs Listserv: Is there a desire to keep an archive of an old group? Because UCOP will delete everything. → Put this in the offboarding of any group that the archives will be deleted and they can open a ticket if they want more information.
7	Wrap up	Review actions and decisions	5
8	Parking Lot	Capture important topics for future discussion			Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs)
9		Total	x/x