Deliverable | Priority | Due Date | Notes | Status |
---|
Provide recommendations for Phase 4 Work Handoff to Leadership Team
High
2/4/22
Completed and work spreadsheets provided to the respective Sub Teams via email
Done
Working through OT Work Handoff spreadsheet and deciding what subteams might be more appropriate for certain items, if none, then they will be assigned to OT
High
TBD
Data privacy - Ensure all Alma accounts holders have signed the Data Privacy Agreement retrospectively (Timing: was due December 1, 2021) | High | TBD | In-Progress; Caitlin has an action item associated with this deliverable, which is near completion. This is now an acknowledgment for each account annually. | Complete 2024 April: TBD whether this will be an annual activity. |
Graphic Assets Folder (e.g. Wordmark, etc.) | Medium | TBD | In-Progress; Caitlin has a few action items associated with this deliverable; see OT Meeting Notes 04/06 | Complete |
Known issues with Alma/Primo – needs revision; determine how to maintain this page going forward | Medium | TBD | Discussed this topic at the OT Meeting on 03/09; decided to include it in the OT Work Plan to further discuss and determine how to move forward with this page | Not Started 2024 April: TBD if we need to continue this work and how |
CDL Data in NZ page: https://uc-sils.atlassian.net/wiki/spaces/PPC/pages/1740406800/NZ+CDL+data+cleanup+project this doesn’t have a group now, but priorities still need to be coordinated with SCP / CDL Acquisitions | Medium | TBD | Raised this topic at OT Meeting on 03/09; decided not to discuss it further due to time constraint and instead move it to the OT Work Plan to discuss and track at a later date | Not Started April 2024: Check in with CDL Shared Collections reps on an update, then decide what to do next |
Migrate UC Library Search end user site: Current website: https://libraries.universityofcalifornia.edu/uclibrarysearch | Low | TBD | OT will follow-up on this once the migration by the CDL Website Dept. is complete | Complete |
Training Documentation Hub - Decide whether to refresh the Training Documentation Hub or create a new space | Low | TBD |
| Not Started April 2024: Be done with this. |
Decide who should attend Alma Consortia Advocacy Group (ACAG) to represent UC; set expectations for participation and reporting back (e.g., drafting the UC update; capturing takeaways, etc.) (Timing: within the first 6 months) | Medium | June 2022 | Need to discuss this further | Not Started April 2024: Complete! |
Assist the SILS Leadership Group with assessing the UCLAS-integrated SILS structure and work practices, in consultation with operations subteams. (Timing: within 18 months) | Medium | June 2023 | Need to discuss this further | Not Started April 2024: Complete! |
Develop and maintain an operations team work plan, timeline, and priorities in consultation with the SILS Leadership Group (Timing: within first 6 months) | High | June 2022 | Actively working on this | In-Progress April 2024: Assess OT workplan needs in the future |
Decide who will join the monthly support call with Ex Libris in addition to the SILS Service Manager and NZ Administrator | High | January 2022 | Done | Done |
Provide recommendations for Phase 4 Work Handoff to Leadership Team | High | 2/4/22 | Completed and work spreadsheets provided to the respective Sub Teams via email | Done |