| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Updates - from All-Chairs, Leadership Group, etc. | | 5 mins | Jackie | 2 | | 9 minutes | Jackie/Team | AC update (Caitlin) looking into Signature Success Program - asked for “beefs” Renewal Negotiation Team is also looking into the same question Document will be shared when the investigation is complete
LG update (Lynne) no VC yet currently reviewing workplan discussed having a Town Hall currently updating their charge
Town Hall (Jackie) have 2 per year (January and June) mid- fiscal year January Town Hall round table update will be with chairs providing updates, more “state of the union” type of update - owned by OT June Town Hall would be owned and presented by LG
collect talking points in the upcoming weeks for a January Town Hall will present this recommended plan to hold 2 Town Halls per year to LG - voted to endorse this plan
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2 | Q & A Session - Including Questions on Slack since last meeting | | 5 mins | Team | 6 minutes | Team | Update from Jeremy on MFA and Alma/Primo (Jeremy) - just an update that a request to turn this on has occurred Invoice payment confirmations in Alma (Jeremy) AFN items cannot circulate in offline mode GRLN question from Greg - will discuss in later agenda item
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3 | Topics or questions for the Ex Libris Support Meeting | | 5 mins11 minutes | Jackie/ Team | | | |
4 | ExL issues related to System Administration and IZ/NZ | | 15 mins17 minutes | Jackie | | | |
5 | GRLN (Gender Recognition Lived Name) | | 15 mins10 minutes | Jackie/Team | Compliance by December 2023 biggest impact: user loads Fulfilment request uses legal name (first name last name) How is everyone planning to handle this? UCSD: campus system uses their preferred name, which is used for everything; no gender information in Alma either UCSF: preferred name populates first in Alma UCB: preferred name is populating first in Alma; starting to change to this in the campus system soon too UCSC: has not yet been able to discuss locally absence of a preferred name will default to the legal name
question regarding Aeon - separate system add to next agenda Jackie will compile a document and send to SILS OT members before the next meeting
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6 | Pending projects / materials: | FYI updates on anything we’re waiting for | 5 0 mins | Team | | | |
7 | Review/Update OT Workplan | | 5 0 mins | Jackie/ Team | | | |
8 | Executive Session | Private discussion as needed | 5 0 mins | | | | |
9 | Parking Lot | Capture important topics for future discussion | 5 0 mins | | | | |
10 | | Total | 65 mins 53 minutes | | | | |