2021-1-28 IT-SC Meeting Notes

Date: Jan. 21, 20218

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Not attending:

Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2021-1-21 IT-SC Meeting Notes
2	PM/Ex Libris Update (recurring)	Who will be UC person at each campus workshop to capture workshop questions that need a follow-up? Re-send generic - alma with cover sheet.	10	Joanna	Report from last Thursday (/wiki/spaces/ExL/pages/1137672301) and Tuesday meetings (/wiki/spaces/ExL/pages/1149698061) and ask any questions for Thursday Questions for Ex Libris Can library staff use sandboxes for training before go live/cutover? [Brian’s paraphrasing]: [Marci] - Our sandboxes are created mainly for the project team's use (UCS currently have 2 institutions and 1 network zone) The standard sandboxes are used for general training and the associated hands-on exercises. Once we deliver the Alma environments (with test load data), those are the environments that UCS implementation staff will use (to review data, test workflows, and make configuration adjustments). Campuses can opt to allow their additional staff to train and practice in Alma when it still has their test load data, as the inventory data will be blown away at Cutover. During Cutover, when the Alma environments (with test load data) are not available, staff can still practice in the standard sandboxes. Most customers will train their internal staff (non-implementation participants) using the standard sandboxes (typically during Cutover time - in preparation for Go Live). After Go Live, once the UCS provide EXL the OK, the standard sandboxes will be removed and replaced with premium sandboxes (which are copies of the production environments). There will be no generic training sandboxes available after that time. I can check with EXL Sales if you want us to investigate the possibility of an additional generic sandbox - but it is highly unlikely. For IT: Who is the person who needs the generic sandbox? Which campus? What is the specific thing that they’re trying to do? When? Do you want an ExLibris rep to come to an IT-SC meeting? FYI/coming up: Week of CDL/NZ workshop in May 10, the full week will be devoted to this workshop and the Monday and Thursday meetings will be canceled. UC Alma/ Primo Google group (link in Slack) Space for Thursday questions:
3	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Updated Work Plan 1/29 - Primo VE Config training “due” 2/5 - Config form due 2/8 - Advanced Resource Management q’s due
4	SILS Town Hall Presentation		5		Follow-up/thoughts? Great job, Katie!
5	Updated Work Plan				Updated Work Plan
6	Subgroup Check-in	Notes from each of the subgroups	10	Brian, Dominique, and Katie	Infohub Subgroup meeting notes:
7	Accessibility and SILS		10	Brian
8	Agenda for IT	Prepare agenda for this week’s meeting	0	Team	2021-1-29 IT Meeting Notes Requesting a special meeting: https://docs.google.com/document/d/1N9mip1f5Tb_c4NqAZ_BAxgSUlhl2uFpnDMRGuX0K2FI/edit#heading=h.s9xgvrgbbzzl Sandbox is used for training, not the test environment
9	Parking Lot				Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?
10			TOTAL	60 / 60 min