2021-02-03 ACQ/ERM FG Meeting notes

Date

03 Feb 2021 11AM-12:30PM (may be shorter)Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

Lisa Spagnolo , UC Davis (co-chair)
Mark Hemhauser (Unlicensed) , UC Berkeley (timekeeper)
Paula Pascual , UC Irvine (notetaker)
Stacy McKenna , UCLA
Sarah Sheets , UC Merced
Carla Arbagey , UC Riverside (co-chair)
Judy Keys , UC San Diego
Lisa Wong , UC Santa Cruz
Holly Eggleston (Unlicensed) , California Digital Library
Susan Boone , UC San Francisco
Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S. / others	PPC Meeting Notes 1/29 Other groups. CDI, ILSDC, IC, etc. Updates from Liz M./ Lisa S. discussion on Import Profiles Finding aid links (Carla)	Lisa Spagnolo will check with PPC to see how we want to get our heads around CDI Fully flexible vs easy active
4	Fiscal Close Document	Follow-up on Fiscal Close Document, routing, etc.	10	All	See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit	Lisa Spagnolo to ask Christine/Lena to include clarification of all campuses vs. migrating/already-Alma for technical services freeze/cutover date(s). Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]
5	Miscellaneous Follow-Up	Address quick items from PPC, SILS Chairs, etc.	10	All	SILS Working Group Presentation: March 5 Other: (round-up from SILS Chairs, other inquiries from Discovery, OCLC, etc.)
6	MVP spreadsheet	Ensuring completeness for additional SILS Cohort review (PPC, SILS Chairs, etc.).	15	All	Continued discussion of Minimally Viable Product, and expectations for go-live (Day 1, Month 1, etc.) for consortial functionality. How to shape test load stage, and policy/practice level discussion in AEFG. See PPC MVP spreadsheet	Lisa Spagnolo to follow up with our MVP overlap with other groups - in progress.
7	Testing Planning	Review testing document from Vanguard and adjust for full Test (next couple of weeks)	20	All	Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures 2/3 AEFG Notes:
8	Wrap-up	Identify/confirm next actions	5	All
9	Parking Lot	To save for future discussion	80/80		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: Possible sessions: fiscal close prep, outbound linking (needs confirmation of SFX availability