2021-01-29 PPC Meeting notes
Attendees
@Claudia Horning (Unlicensed), Co-Chair
@Xiaoli Li , Co-Chair
@Beth Callahan (Unlicensed)
@Elizabeth Miraglia
@Elizabeth Rodriguez (Unlicensed)
@Josephine Tan (Unlicensed)
@Lisa Spagnolo
@Christine Barone (Unlicensed) PM
@Danelle Moon (Unlicensed)
Not attending
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / updates | Information sharing and problem-solving | 15 | All | RMFG: Liz and Sarah presented at SILS Working Group last Friday, it was a really great experience. We’ll be refining more testing scenarios this week and also trying to consolidate some materials for the training group. Also working on a detailed “NZ roles” document to share with this group and CDL. DCFG: We’re working on a “decision tree” campuses can use to help determine which digital collections to harvest into Primo, and at what level (item/collection). AEFG: Main work includes developing the document for fiscal close considerations, training planning, MVP build-out, etc. Items for group or PM: pending feedback to Discovery FG including future CDI info session (to understand two options); ensuring that cutover date is same for all participants (migrating plus already-Alma); development of import profiles-related session - following conferring between Liz M. and Lisa S. Discovery: Gathering feedback from RMFG, AEFG, and Fulfillment re: feasibility of defining the “Everything” scope as IZ + NZ + CDI. Working on finalizing decisions pages for Primo VE default search profiles, which includes advocating for including WorldCat as a harmonized scope. Gathering local feedback for a consensus on what to rename the “Everything” scope and suggested placeholder text in Primo VE search box. Fulfillment: Submitted the Automated Fulfilllment Network and Resource Sharing configuration forms to Ex-Libris. Waiting to see if they have any questions before the final deadline next week. Working on getting our testing checklists and scripts in order for Test. Will be sending an email to ICs that includes recent decisions and reminders of past ones, with directions on what the FG members will need to do for Test config vs. what they may need to do. PSELG: team met this week and discussed progress on writing the summary of findings for the decision page related to using CDI for OA. Work continues. Gathering feedback for MVP document. |
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2 | Decisions | Approve decisions pages
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| PPC-wide RLF collaboration page: (Test load) RLF Workflows
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| inform IC co-chairs about those decision pages @Elizabeth Miraglia to add the names of the groups that are performing the workflow testing to the RLF Workflows decision page @Elizabeth Miraglia will email the stakeholders of the RMFG decision page on RLF Workflows |
3 | What needs to be in OCLC? | Do we need to catalog everything in OCLC? Is OCLC record number still very important that we need to have it in IZ/NZ? | 15 | All |
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4 | MVP | Share the experience using the MVP document Are we ready to share the document with non-PPC groups?
| 10 | Xiaoli | Systemwide work - running brainstorm notes from 1/15
Notes from 1/29
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5 | Test Load | What testing each group will do? Are there any documents and/or decision pages needed? | 20 | All | Testing Worksheet for PPC (is this for Vanguard?) Yes Collaborative Workflow Testing (should the information be shared widely with cohort or even beyond cohort?)
Test Load testing processes and procedures (review the page which was based on the one created for vanguard)
For Vanguard, we approve this: Recommendations for Vanguard data migration testing worksheet (PPC approved 8/21) (is this relevant to test load?) | FGs should look at the UCR list on the training Work Inventory for best practices
| FGs that want to share their testing plans can share an update at the Feb SILS Chairs PPC Steering will update changes to the Test Load Testing Policies page and let the ICs know. |
6 | PM Update | Awareness of what’s happening / coming soon in the project
| 0 | Christine |
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| @Christine Barone (Unlicensed) Make a note to ask Marci if the Tech freeze and cutover date will be the same for all campuses. @Christine Barone (Unlicensed) bring to coordinators meeting: When will it be the best time for campuses as they develop training materials to take a screenshot? We need to agree on a date when data will be stable enough to capture information for training documents. |
7 | Homework |
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8 | Parking Lot |
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9 |
| TOTAL | 65/90 |
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Future agenda items
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