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Date: Feb. 25, 2021

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Not attending:

Prior to Meeting:

Agenda

Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

1

Check-in / Items to add to agenda? (recurring)

5

All

Review the previous action items: 2021-2-19 IT Meeting Notes

Tentative email: email to SILS Governance group

To share recommendations with SILS Governance post go-live: email or slack to Danielle.Westbrook@ucop.edu (Danielle is the project manager for SILS Governance Task Force)

2

PM/Ex Libris Update (recurring)

  • Collect questions for upcoming ExL meetings

10

Joanna

Report from last Thursday (/wiki/spaces/ExL/pages/1233191073) and Tuesday meetings (/wiki/spaces/ExL/pages/1242431730) and ask any questions for Thursday

  • Ongoing: UCSC will be the environment for UCR/UCI/UCSC Alma training, TBD environment for Primo VE training

Here is the place that Marci created to post the notes in Basecamp: https://3.basecamp.com/3765443/buckets/15553579/documents/3393606161Each campus has its own space for notes:
1 - 5 March 2021: MERCED Alma Workshop
Here are the notes ExL notes from Jan 19 with more info:
If there’s a questions that can’t be answered during the workshops, how to get those answered? (What’s the best pathway to take so the questions don’t get lost?)

  • From the Expectations section from the agenda: “the project manager or designated library project member will record action items for later follow-up”.

  • The EXL representative/workshop lead will provide our team some - but it’s critical that you have a UCS representative capture action items. (IT reps will decide who will record actions.) As to how to share the notes and action items across all teams, I would advise using both your Confluence and Basecamp. I can set up a place with meeting notes for each of the workshops in the Project meeting Notes folder on Basecamp.

Questions for Ex Libris

  •  
3

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

Updated Work Plan

  • 2/25 - Letters, Notices and Jobs

  • 3/4 - Primo VE Handoff / First Look

Note: Brian is now trying to update Training Calendar at the same time as this section.

4

Subgroup Check-in

Notes from each of the subgroups

10

Brian, Dominique, and Katie

Training Documentation Hub Subgroup meeting notes:

  • Thoughts on how to handle local workflows?

Communication Subgroup

Local Training

  • Do not think we need to include the MVP document in local training communication.

  • Proceeding with open houses, list of topics; figuring out timeline.

5

Round-robin check-in

Temperature check

10

Team

General check-in on how the round-robin activity is going.

6

Agenda for IT

Prepare agenda for this week’s meeting

0

Team

2021-2-26 IT Meeting Notes

Topics: open houses, continue round-robin check in

7

Parking Lot

  • Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?

  • Special topics meeting request form

    • Revisit closer to/after UCM workshop

  • Future meeting: feedback on Training Documentation Hub (maybe March 19)

  • Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work

8

TOTAL

60 / 60 min

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