See Best Practices for Decision Pages and Tags for groups
Legend: NOT STARTED IN PROGRESS STALLED DECIDED
Recommendation
- Target summer 2023 for replacing VDX with Tipasa
Impact
Stakeholder group | Impact |
|---|---|
Resource Sharing OST | Major impact in terms of project planning, investigation, testing, configuration, and integration related to Alma and all resource sharing aspects. |
All UC Libraries resource sharing staff | Major impact to workflows related to Alma and all resource sharing aspects. |
SILS Operations Center | Medium impact to system maintenance, configurations, and data tables. |
CoUL | Strategic prioritization of major systemwide projects. |
Reasoning
The replacement of VDX with Tipasa is better positioned for summer 2023 rather than August 2022 because:
UC ILL staff are still working to optimize configuration and workflows needed for Alma resource sharing;
The replacement involves high impact for all UC ILL staff and potentially other UC library staff;
The replacement requires complex decisions related to workflow and integration that need to be done prior to being ready for the actual replacement.
Background
The Intercampus Resource Sharing Operations Subteam (RS OST) received this project in the “Phase 4 hand off”, as reviewed by the SILS Operations Team (OT) and SILS Leadership Group (SLG). The project fits squarely within RS OST’s area of responsibility pertaining to the workflow, data, policies, and integration of external resource sharing management applications (page 19 of Ongoing SILS structure, work practices, and charges).
The external (ext.) resource sharing (RS) management application, VDX, should be replaced with Tipasa because:
According to OCLC (December 2021) the current planned sunset of VDX application is in 2024
OCLC halted active development on VDX several years ago
Tipasa is considered by OCLC to be their best, most future forward resource sharing product
Replacing VDX with Tipasa could offer further integration options with Alma and other external resource sharing management applications
An RFP for a new ext. RS management application would likely take at least 24 months, exceeding any timeline OCLC has given for VDX’s sunset
Options Considered
Option 1 | Option 2 | |
|---|---|---|
Description | Replace in August 2022 | Replace in summer 2023 |
Pros | Strike the project as complete sooner Take sooner advantage of possible integration offerings not available on Alma [or VDX] | Time to understand UC’s ext. RS management application needs Time to evaluate Tipasa’s integration capabilities with Alma & identify any missing necessary components Time to evaluate Tipasa’s integration capabilities with other potential ext. RS management applications & identify any missing necessary components Time for OCLC to build out any missing features or integration options More integration offerings will be available on Tipasa Opportunity to learn from the first VDX upgrade clients |
Cons | The Alma AFN configuration needs further optimization (the AFN Task Force project); replacing VDX at the same time pulls resources from the AFN TF; UCs may miss needed requirements in Tipasa due to short time table; Tipasa may not be ready to meet UC’s needs; First VDX clients scheduled to go live in summer 2022; No VDX clients have yet done this migration; we don’t want to be first. | There are no significant cons to waiting: VDX is stable and we see no risks in staying on it for now. |
Dependencies
Questions to consider
Action Log
point person/action/due date | Completion Date | Notes | Status |
|---|---|---|---|
|
| DONE | |
|
| requests sent via email; due date of march 21, 2022 | DONE |
|
| 3/9/22: request to be on 3/16/22 agenda sent | took questions during 3/16/22 meeting DONE |
|
| DONE | |
|
| DONE |