2023-09-20 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

9:06 mins

Jackie

• AC update (Caitlin)

  • looking into Signature Success Program - asked for “beefs”

  • Renewal Negotiation Team is also looking into the same question

    • meets Tuesday 9/26/23

  • Document will be shared when the investigation is complete

• LG update (Lynne)

  • no VC yet

  • currently reviewing workplan

  • Primo VE is being de-escalated

  • discussed having a Town Hall

  • currently updating their charge

• Town Hall (Jackie)

  • have 2 per year (January and June)

    • January Town Hall would be owned and presented by LG

    • mid-year June Town Hall round table update will be with chairs providing updates, more “state of the union” type of update - owned by OT

  • collect talking points in the upcoming weeks for a January Town Hall

  • will present this recommended plan to hold 2 Town Halls per year to LG - voted to endorse this plan

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

9:15 mins

Team

• Update from Jeremy on MFA and Alma/Primo (Jeremy) - just an update that a request to turn this on has occurred

• Invoice payments in Alma (Jeremy)

  • input from Lakshmi provided in Slack - question resolved

• AFN items cannot circulate in offline mode

• GRLN question from Greg - will discuss in later agenda item

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

9:21 mins

Jackie/ Team

• ExL Support Meeting recap (last meeting was 8/18/23)

  • Updates?

    • Exception reports, Primo Kanji issues, NZ order issues

• Sandbox refresh?

• Items from the 9/15/23 meeting touched upon

  • API threshhold is acutally 2000

• NZ PT ordering did not originally work, issue related to the way in which the information is input and the background tables (relisten)

  • issue is essentially due to bad database design

  • currently being investigated by Gem

ExL issues related to System Administration and IZ/NZ

• Information from AC meeting sent via Slack to be discussed at this meeting: 2023-09-12 All Chairs Meeting notes

• Discuss areas of improvement

15 mins

Jackie

• Original document for reference: All Chairs - Sept 2023 Top "Beefs"

• SILS OT “Beefs”

GRLN (Gender Recognition Lived Name)

• Discuss all areas that will be affected by the new lived name policies

15 mins

Jackie/Team

Pending projects / materials:

FYI updates on anything we’re waiting for

5 mins

Team

• Update from Tom on CAP program - how to access

• Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

5 mins

Jackie/ Team

• Training Documentation Hub update from Jackie?

Executive Session

Private discussion as needed

5 mins

Parking Lot

Capture important topics for future discussion

5 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

• Upcoming Reindexing Release (August 2023)

Total

65 mins