2024-03-06 Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson
Jeremy Hobbs
Caitlin Nelson (out)
John Riemer
Zach Silveira
Tom Bustos
Xiaoli Li
Lynne Grigsby, Past SILS Leadership Group Chair
Gem Stone-Logan
Anna Arrieta, Support Member

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

	Item	Desired Outcome	Time	Who	Notes
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	5 mins	Jackie/Team	LG update Plan is to send newsletter out after Spring quarter ends Confirmed the communication structure/pathways between CDL and SILS structure for trials/pilots SILS documentation: working on an inventory of what’s out there now Working on drafting a charge for standing data privacy team Appendix A is published on top level Confluence wiki under Shared Governance and Privacy Guidelines for UC Libraries Staff Discussed the role of CKGs within the UCLAS structure as it has been coming up in multiple venues
2	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup? Signature Success Program updates?	5 mins	Jackie/ Team
3	Project Team Check-ins		5 mins	Jackie	OARM-PT final report will be out in June plan to solicit feedback from OT a few weeks prior EIMP-PT
4	Named User Survey	discuss ask to OT	10 mins	Lynne
5	SILS Data Privacy acknowledgement form	discuss how this form relates to granting Alma access Vote on decision to require this form prior to granting Alma access	5 mins	Sarah/Greg	Should it be a requirement that the SILS Data Privacy Acknowledgement Form be signed prior to granting Alma access?
6	Pending projects / materials:	FYI updates on anything we’re waiting for	5 mins	Team	Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published revisions are still pending final report will be shared after revisions
7	Review/Update OT Workplan	Follow-up discussion on review/update to the OT Workplan from OT-SC meeting continue working through status of incomplete items	5 mins	Jackie/ Team	Document for reference: Known Issues update from Gem on a prototype for sharing this kind of information? For discussion: Training Documentation Hub
8	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	5 mins	Team
9	Executive Session	Private discussion as needed	5 mins
10	Parking Lot	Capture important topics for future discussion	5 mins		Taking the Temperature Survey Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections incorporate into the reboot Lessons Learned on Kanopy kbase from UCSC
11		Total	55 mins