Get the meeting started; review and understand the agenda
5
Xiaoli
2
Intros & Ice breaker
10
Xiaoli
Name, title, institution
If you weren’t doing your current job, what would you be doing?
3
Review group charge
25
Xiaoli
Basic questions to consider: What is the deliverable? What will you do to achieve this deliverable? Who does the work? What are our working assumptions?
Deliverables: Is this an ongoing duty or is this a time-bound deliverable? Is this deliverable clear? Is there a handoff? Are any deliverables “hidden” in other areas of the charge?
Understand the timeline: Which deliverables come when? Which deliverables have to come first? What are the dependencies?
Interdependencies of groups: Know who you report to. How are you going to report? Know who you have to communicate with. How are you going to communicate with them? Which groups will you be working closely with?
When to escalate: No magic formula for escalating: you’ll know it when you get there. Per the SGTF instructions (p.29): Escalate when you need high-level consultation or are unable to reach a required consensus despite good-faith efforts When you are too uncomfortable to proceed, escalate. If you are in “deadlock” or “contentious discussion,” escalate. If it’s clear that it affects many other groups and more coordination is needed, escalate. If you need more resources to get through an issue, escalate.
4
Decision-making practices
Understand how best this group can make decisions
10
Caitlin
Point to SGTF document (supermajority, consent agenda, and fist-of-five)
PPC handles all issues: trying to answer the question first, then assigns to FG if it needs deep review.
PPC is the “vetting” group → all problems / questions / etc. come up to PPC first, who can then assign it back to the appropriate EL group.
5
Decision documenting process
Chairs understand about the decision pages
15
Caitlin
Review the Decision template
Understand expectations for PPC group, as a member of this group (as a chair of their own group, they will be creating these): As a member of the PPC, we review the decisions and approve them.
Understand which issues can be decided at the FG level (“little fish”) and which come up to the PPC (medium / big / whale).