2020-10-29 IT-SC Meeting Notes

SDate: 29 Oct 2020

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Not attending:

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-10-27 IT-SC Meeting Notes
2	Ex Libris report		5	Neil	Report from Tuesday meeting (/wiki/spaces/ExL/pages/868647005 Notes) and ask any questions for Thursday Fall training update: Only questions for User Management module. Spring training update: see below.
3	Calendar & Timeline check-in / Communications (recurring)	Know what’s coming up and what communications need to go out	10	Team	Timeline / Work Plan: https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit#gid=1864386615
4	Upcoming Events	Know what’s coming up and assign work	5	Brian (and team)	Monday Q&As: Neil when there are training ones Town Hall: monthly SILS Chairs: bi-weekly Coordinators mtg: maybe this would be useful once they start meeting? Invited to slack channel
5	Fall Trainings	Understand what needs to be done for fall trainings	5	Team	Will Week 1 include only User Management questions? YES Who does the transferring of questions from forms to Basecamp? Neil: I usually do this. Katie willing to learn about this.
6	Questions about Fall Training emails		10	Katie	Document with draft emails is in drive. When do we want to schedule these to go out? Katie put tentative dates on the document. Went for Tuesday morning for consistency, but they’re a little all over the place because of holidays. Should we include a link in the email to the spreadsheet with recordings of previous sessions? Dates for sending: because of the breaks, do we want to send as early as possible to give people time?
7	Spring Workshops	Understand what needs to be done for spring workshops	15	Team	ExL is holding these weeks for us. 3/5/2021 3/12/2021 3/19/2021 4/9/2021 4/16/2021 4/23/2021 4/30/2021 5/14/2021 Next step: Decide which 5 “new institutions” go when → Needs to go to ExL ASAP Decide how to break out the 5 older institutions (if we do one or two workshops) Get clarity on the CDL / Network Zone proposal if needed: are we accepting their offer for this? Did we ever get answers from Megan about Analytics and Primo sessions? How else do we want to use our workshops? UC Davis Law question - do they get their own workshop? How do we prioritize UC Merced? What other topics or timing do we want?
8	Agenda for IT	Get the agenda drafted and published for members and chairs to be updated	5	Neil / Team	This week’s meeting: 2020-10-30 IT Meeting Notes QA invites - IT members can change when they send out locally.
9	Parking Lot
10			TOTAL	60 / 60 min