2020-11-19 IT-SC Meeting Notes

Date: Nov 12, 2020

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Turnbow (San Diego; co-chair)
Caitlin Nelson (SSM, interim PM)
Katie Ritchey (Unlicensed) (co-chair)
Brian David (Unlicensed) (co-chair)

Not attending:

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-11-12 IT-SC Meeting Notes Caitlin reaching out to Neil about downloading vanguard trainings PMs Response to Q&A sessions Brian and Dominique adding Joanna to meetings
2	PM update	Get caught up on PM stuff	5	All	Welcome Joanna Kang!
3	Ex Libris report (recurring)		5	Caitlin	Report from Tuesday meeting (/wiki/spaces/ExL/pages/921403393 and __ Notes) and ask any questions for Thursday Outstanding Questions [status: waiting for response from Megan and training team] Dates for Primo VE workshop (pre-go live) and analytics workshop (post-go live) Will consortial resource sharing and consortial fulfillment be part of the standard workshop schedule?
4	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Send out Resource Management (Week 3) info on 11/17 SILS Town Hall on 11/17 Training documentation needs survey complete by 11/20 No IT meeting on 11/27
5	New Meeting Time	Determine a new meeting and SC time?			Results of Doodle Poll
6	Visioning Exercise	Review last week’s visioning exercise and prepare for this week
7	Calendar & Timeline check-in / Communications (recurring)	Update High Level Timeline for PMs Know what’s coming up and what communications need to go out	10	Team	Timeline / Work Plan: Note: new alma campuses are working on creating their spring workshop schedules
8	Spring Workshops	Understand what needs to be done for spring workshops	10	Team	ExL is holding these weeks for us. The workshops should begin on Mondays (corrected dates) 3/1/2021 - Merced 3/8/2021 - Berkeley 3/15/2021 - San Francisco 4/5/2021 - Los Angeles 4/12/2021 - San Diego 4/19/2021 4/26/2021 5/10/2021 Primo VE workshop pre-go live (date TBD) Analytics workshop post-go live (date TBD) Possibility for CDL staff to attend UCSD training Next step: Decide how to break out the 5 current Alma institutions Two workshops. Get clarity on the CDL / Network Zone proposal if needed: Discuss at future IT meeting intended audience - CDL staff / anyone working in the NZ. May need a registration process so we make sure we don’t overbook Consider giving priority to CDL staff Questions possibly slack channel What is the Zoom limit? UCOP = 300? UCLA = 500?
9	Agenda for IT	Get the agenda drafted and published for members and chairs to be updated	5	Team	This week’s meeting: 2020-11-13 IT Meeting Notes Visioning Exercise - perhaps this should be our only agenda topic?
10	Parking Lot				What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc? who is in charge of inviting / logistics for special topics? → PM question Primo VE trainings Need clarification about who attends which Primo training session Alma / Primo VE Certification Need to draft emails and pick dates
11			TOTAL	60 / 60 min