2021-1-8 IT Meeting Notes

Date: Jan 8, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Peter Soriano (Unlicensed) (Berkeley)
Josephine Tan (Unlicensed) (San Francisco)
Antoinette Avila (Unlicensed) (Irvine) (Step B+)
Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
Brian David (Unlicensed) (CDL; co-chair)
Sylvia Page (Unlicensed) (Los Angeles)
Turnbow (San Diego; co-chair)
Erika Quintana (Riverside) (Step B+)
Catherine Busselen (UCSB) (Step B+)
Bonnie Hain-Anderson (Unlicensed) (Davis)

Not attending:

Caitlin Nelson (SSM)
Joanna Kang (Unlicensed) (PM)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record		2 min	All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.	FYI	All	Members please prepopulate with your availability. CB--Available Wednesday-Friday EQ - Available Wednesday-Friday PS - Available Monday afternoon & Wednesday BD - Mostly busy SP- Available Thurs-Fri JT - Mon PM, Thu PM BH - Tues PM - Thurs EMT – Available Tues / Thurs & Wed / Fri before 1pm AA - Tues & Thurs 2-4
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	FYI	Chairs	Work Plan: 1/7 - Configuration Overview meeting 1/14 - Print-A-Palooza 1/21 - Electronic Resources Q&A
4	Announcements (Standing Item)		15 mins	Katie	SILS Chairs Meeting 1/13, 9am Will be asking FGs to share any workflow documents they have with us and to help create those that don’t exist yet New slack channel: Internal training questions Alma Essentials Training Older Version - This is the one we will continue to use New Version SILS Town Hall 1/25, 11am-12pm	Question for ex libris: will the old alma essentials trainings still be available via links on our page?	Katie Ritchey (Unlicensed) will resend email about SILS town hall
5	Spring Workshop Update		20 min	Brian	Scheduling for current Alma Campuses April 19-23 - UCSB and UCD April 26-30 - UCSC, UCR, and UCI May 10-15 - Network Zone Week of June 14 - Primo VE (Tentative) Workshop Concern from Primo VE group that this may need to be earlier. Josephine will gather input and get back to us LAUC is concidering first week in May for the LAUC assembly if we reschedule Week of August 16 - Analytics Workshop (Tentative) Individual workshop schedules: Generic 5 day workshop Need to not conflict with Monday 1-2pm and Thursday 10-12pm meetings Recommended Changes Monday Ordering Workshop - move from 1-2:30 to 2-3:30 Thursday: Fufillment: 9-10am User Management & Notices: 1-2pm Patron Services: 2:30-4pm Ex Libris' 3 day schedule Please list your approval or recommended changes below: UCB UCSF - Concern about workshop being generic and repetitive as a vanguard campus. Working on questions for each session to help direct conversation UCM Note that your staff will need to attend the Primo VE hand off meeting on March 4 from 10am-12pm UCLA UCSD UCSB UCD UCSC - Friday fulfillment Q&A session conflicts with this meeting. Would it be worth it to push it to 2pm? People can just say they won’t be able to attend UCR UCI		Josephine Tan (Unlicensed) will gather input about Primo VE workshop
6	Next Steps	Share steps for moving forward	15 mins	Chairs	Current Work Plan Visioning Exercise Next Steps Updating Work Plans Creating Committees
7	Parking Lot from this meeting				Spring Workshop Schedule Confluence page with Workshop Information: ExL Spring Workshop Schedule Discuss Network zone training
8			52/60 min

Future agenda items

Review/signoff on final work plan being