2021-01-13

Zoom name

Start recording!

Welcome!

When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)

Ben, Lena, Christine will be watching chat today.

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All

Quick announcements (shared via Slack)

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SILS co-chairs update

End-User Naming subgroup successfully concluded their work. A recommendation from the WG will go to CoUL on 1/29 for “UC Library Search” as the end-user name.

Thank you to EUNS!

• Jess Waggoner, Discovery

• Ellen Augustiniak, Discovery

• Elizabeth Salmon, Discovery

• Becca Greer, EUOS

• Timothy Chu, EUOS

• Melanie Ramiro, EUOS

• Ben Alkaly, Com Leads

• Caitlin Nelson, facilitator

Feedback requested on new End-user name due 1/15

10

Günter

Timeline review (recurring)

Reminder: Implementation Timeline on Confluence for staff without access to Basecamp.

Awareness of what’s happening / coming soon in the project

• Print-a-Palooza session, Thurs. Jan 14 2-3:30

• SILS groups will be consulting with other groups at UC for testing and other purposes, e.g., FFFG is planning to consult with ILL Operations Advisory Group.

• Reaffirm our expectation for how decision-making is handled when it involves a consulting groups? → recommendations from consulting groups go through SILS for decision-making, e.g., FG, PPC

• Reminder: local testing is managed by campuses. As a reference, ICs from Alma campuses created a Confluence page with recommendations for data testing

5

Christine

Internal Training

Gathering and creating training docs

Hello SILS Chairs: As the new year begins, the Internal Training Group is entering into a new phase of our project plan! Our vision is to create a place where staff can go to access training materials through and beyond Go Live.To create this, we need your subject-matter expertise, as much of how we work in Alma will be dependent on decisions made in your groups. We would like to invite you to share any workflow and training materials that your team has developed thus far with the Internal Training group. In addition, if there are workflows that your group feels are essential to the campuses that have not been created, we ask you to take the time to write up the instructions for it. The Internal Training group will review all materials and modify them (if needed) to align with training and accessibility best practices. While we won’t change the content of the materials you share, we may need to edit the language in order to standardize it. We know your work is ongoing so we don’t have a deadline, though we hope to have the majority of the documents available by the first Ex libris spring workshop in March. Please send your materials as they are available to the Internal Training listserv: SILS-TOC-STAFF-TRAINING-L@listserv.ucop.edu.Any format (links, attached documents, etc) that we can access is acceptable.Thank you in advance for your contributions. Please reach out if you have questions or concerns either via e-mail or on our slack channel #internal-training-questions

15

Dominique, Brian, Katie

Requesting a special meeting with Ex Libris

Awareness of procedure for requesting special meetings

https://docs.google.com/document/d/1N9mip1f5Tb_c4NqAZ_BAxgSUlhl2uFpnDMRGuX0K2FI/edit#heading=h.s9xgvrgbbzzl

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Lena

Communication Operation Leads update (recurring)

Awareness of communications activities.

• Cohort TH 1/19 - canceled (presentation schedule redone)

• UC-wide TH 1/25

• Share revised FAQ - any other Q’s to add?

• 5-minute video idea from 11/18

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Ben, Adrian

Flagging any significant issues (recurring)

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Parking Lot

Feel free to add a topic to the Proposed agenda topics page on Confluence

Capture important topics for future discussion

Total

40/50