2021-01-28 Meeting notes

Date

28 Jan 2021 2-3:30 pm

Attendees

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Check-in / Logistics	Report any major changes in availability / circumstances Anything to report on the test load?	10	Carlo
2	ILS Data cleanup / Patron Data groups / PPC	Patron Data (Carlo): Bulk of work was completed pre-vanguard. ILS Data Cleanup (Tom): Co-chairs will join ICs once a month on 3rd Thursdays. TJ Kao will join on 2/18! PPC: Decisions:All-decision Rollup Of potential interest: Decisions relevant to IC group Test load: PPC decisions for Test Load SILS Chairs/Coordinators meeting update & actions:	10	Chairs
3	Test Load Testing Policies and Procedures	Review and edit draft for sharing with PPC Test Load Testing Policies and Procedures Questions: How long do ICs need to verify data? 1 week? Determine if RMFG needs a moratorium again Do we need to provide IZ accounts to anyone outside our campus? Is guest testing needed? (see project test plan section)	20	Lena, Tom, Carlo
4	Timeline review / PM update Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours. working copy week-by-week timeline with testing, data cleanup Confluence Implementation Timeline Timeline Feedback Plan for the process of approving the timeline with ICs Requesting a Zoom call with an Ex Libris consultant is fine when you need F2F to resolve a complex discussion. Reach out directly to that consultant on BC.	Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs	10	Lena	Do you have any objections to receiving the test load environment early if that is possible for Ex Libris to do? FYI. Configuration meetings followup/notes from Marci on Basecamp including SF case numbers: https://3.basecamp.com/3765443/buckets/15553579/messages/3380004236 ACAG highlights (Lynne also attended) Test Load: When reviewing your data this time around, you’ll have time to do it. Finish reviewing the data before you change it! Whereas in cutover you’ll only have a couple of days to review your data. Figure out how to do the data review more efficiently so it can be done in a couple of days in preparation for cutover. If something goes wrong in test load, a consultant will advise you to make sure to change it and test it to ensure it was fixed. When something is requested in SalesForce during migration, be responsive to avoid holding up migration (essential in cutover). Looking ahead…Any interest in a UC-led session on Student Info Systems (SIS) integration which requires scripting. Marci suggested this might make for a good tips and tricks IC session. More broadly, should we brainstorm as a group the topics we know would make good UC-led sessions? The alternative is to let individuals use the Request a special meeting form as the need arises. Upcoming dates: Final configuration form due 2/5 Fulfillment network group form due 2/5
5	Technical communication & engagement next steps https://docs.google.com/document/d/1sI5GAZCMFdyXn8UWoOa01dk6N_mjKVXamNUrj2Iizp4/edit#	Report on progress. Subgroup A “expertise” (Carlo, Lynne, Liz M) Deliverable: Create a document by the end of Nov to be shared with ExLibris. Meeting with ExL 2/5 at noon. Subgroup B, part 1 “questions how to” (Tom & Carlo, Greg to create a seed document; crowd source) HOLD for now Subgroup B, part 2 “external resources” (Lakshmi)- Deliverable: build list of resources over time on Confluence so it’s available to all. Resources stub page started. Subgroup C: PPC and IC co-chairs + PMs	10	Carlo, Tom
6	RLFs - Alma and CAIA integration	Who needs to be part of this discussion? Fulfillment, Cathy & Lynne, tech staff from RLF/UCLA/UCB. Ex Libris? CAIA? What’s the timeline for when decisions need to be made? for CAIA? for SILS? Do we need to configure Remote Storage Facilities in Alma? What does it mean to be configured as RSF? How would this affect the rota? Request an Ex Libris ad-hoc meeting?	10	Carlo, Lynne
7	Other / Homework		0	Tom	Review Alma/Primo VE known issues page. Does this format work for now? Anything to add? Reminder for ICs to add Journal A-Z lists to their local campus testing checklist. (discussed 1/21)
8	Q&A (recurring)	Q&A during the IC meeting as a first stop before asking a question on Basecamp. If it’s time-sensitive, post to slack (IC channel, SILS Chairs are good options) Any issues that we want to seek broader input from other consortia?	?	Carlo
9	Questions for Ex Libris PM (recurring) Post questions in Basecamp as they come up. It’s open 24/7!	Note: We lose in efficiency and we may lose in translation when questions go through the PMs. When topics come up that should logically go to Basecamp to the Ex Libris consultants, invite an IC (or appropriate person) to take point on that issue.	0	Lena
10	Parking lot		0		Discuss how current Alma campuses track and manage named users. How many API calls are used now by each Alma campus? What are the API use cases? Lessons learned from test load (data & files) at Feb 11 IC meeting Debrief on subgroup A meeting with Ex Libris at Feb 11 IC meeting
11		TOTAL	50/90