2021-02-24 ACQ/ERM FG Meeting notes

Date

24 Feb 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

Lisa Spagnolo , UC Davis (co-chair) (timekeeper w/ Judy out)
Mark Hemhauser (Unlicensed) , UC Berkeley
Paula Pascual , UC Irvine
Stacy McKenna , UCLA
Carla Arbagey , UC Riverside (co-chair) (notetaker)
Lisa Wong , UC Santa Cruz
Holly Eggleston (Unlicensed) , California Digital Library
Susan Boone , UC San Francisco
Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Judy Keys , UC San Diego
Sarah Sheets , UC Merced

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	15	Lisa S. / others	PPC Meeting 2/19 Keeping work w/ Discovery FG on CDI in mix. OCLC item - in progress from PPC perspective as well. See revised action re: Analytics. Selector role also brought up in PPC - on placeholder list. Update on GOBI/Marcive Other groups. CDI, ILSDC, IC, etc.		Lisa Spagnolo to touch base with Josephine as to decisions on CDI implementation. Lisa Spagnolo to start an Analytics Decision page and consult with PPC. [update: is on PPC placeholder list, with next action tbd - no decision page started]
4	Upcoming Sessions	Review upcoming sessions involving AEFG and planning/preparing.	15	All	3/5: Carla/Lisa with SILS WG 3/25: Fiscal Close Session See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit Outline for Fiscal Close Session topics to cover Testing to confirm Alma functionality and include in documentation/slides/support. Note: also Ex Libris session 3/8 on GOBI / API.		Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content] Alma campuses to resurface how they handled unloaded records Susan Boone to sound out ICs as to communicating scope of Fiscal Close freeze.
5	Testing Planning (combined with previously separate MVP item)	Work plan/assignments for first batch of work (next couple of weeks). Review timeline and Day 1 MVP items, develop subgroups as needed for deliverables.	30	All	Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures Moratorium on Bib/holdings/NZ impact work is still to Feb 25. See PPC MVP spreadsheet NEW: Timeline for AEFG Testing Management	New Decision Pages: Campus Purchase Order Practices (AEFG-MVP-002) Best Practices for Reporting Broken Links in CDL/SCP Records (AEFG-MVP-008) Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections (Go-Live) Vendor bib records/overlay rules - AEFG w/ RMFG	Lisa Spagnolo Schedule “workshop times” outside of call for synchronous testing (can happen outside of these, too w/ other hosts).
6	Wrap-up	Identify/confirm next actions	5	All
7	Parking Lot	To save for future discussion	75/75		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting?