2021-03-03 ACQ/ERM FG Meeting notes

Date

03 Mar 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

Lisa Spagnolo , UC Davis (co-chair) (timekeeper w/ Judy out)
Mark Hemhauser (Unlicensed) , UC Berkeley
Paula Pascual , UC Irvine
Stacy McKenna , UCLA
Sarah Sheets , UC Merced
Carla Arbagey , UC Riverside (co-chair) (timekeeper)
Judy Keys , UC San Diego (notetaker)
Lisa Wong , UC Santa Cruz
Holly Eggleston (Unlicensed) , California Digital Library
Susan Boone , UC San Francisco
Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.	NZ bib & holdings freeze is extended to March 4 at 5pm
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	15	Lisa S. / others	No PPC meeting Feb 26 Keeping work w/ Discovery FG on CDI in mix. OCLC item - in progress from PPC perspective as well - new session scheduled for March 22nd.
4	Upcoming Sessions	Review upcoming sessions involving AEFG and planning/preparing.	15	All	GOBI/API Session March 8 - needs questions by end of today. 3/5: Carla/Lisa with SILS WG: see slideshow - final review 3/25: Fiscal Close Session See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit Outline for Fiscal Close Session topics to cover Testing to confirm Alma functionality and include in documentation/slides/support.		Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]
5	Testing Planning (combined with previously separate MVP item)	Determining work plan/assignments for first batch of work (next couple of weeks). Review timeline and Day 1 MVP items, develop subgroups as needed for deliverables.	30	All	Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures Moratorium on Bib/holdings/NZ impact work is to March 4. See PPC MVP spreadsheet Timeline for AEFG Testing Management:	New Decision Pages: Campus Purchase Order Practices (AEFG-MVP-002) Best Practices for Reporting Broken Links in CDL/SCP Records (AEFG-MVP-008) Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections (Go-Live) Vendor bib records/overlay rules - AEFG w/ RMFG	Lisa Spagnolo Schedule “workshop times” outside of call for synchronous testing (can happen outside of these, too w/ other hosts). Will add sessions into March. Subgroup leads to set up workshop time sessions.
6	Wrap-up	Identify/confirm next actions	5	All
7	Parking Lot	To save for future discussion	75/75		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources