2021-04-16 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

5

All

RMFG: will finalize our MVP document next week and start talking about a standard metadata export for HathiTrust; hoping to have more or less final guidance on using Connexion in time for the demo on 4/29

DCFG: Have successfully harvested a few finding aid records into Primo from OAC; will now turn our focus back to harvesting digital collections metadata/thumbnails from Calisphere and other repositories.

Discovery:Working on finalizing UC-eLinks replacement name and icon; Continuing to discuss CDI and EasyActive implications;Testing WorldCat, Boosting, and FRBR options.

Decisions

Discuss and approve proposed decisions

30

1. (Go-live) RLF Bibliographic, holdings, and item records in campus IZs

2. (Go-live) Bibliographic records to leave out of the NZ

3. (Go-Live - Migration) - Migration Updates from AEFG - P2E, Already-Alma E-Resources, Purchase Order Types

MVP

https://docs.google.com/spreadsheets/d/1fz3hEoApCzWR9PvMRA2Yc2Bpq0hkBdvPaxRgfyz8WJA/edit#gid=0

• FGs complete by April 28th,

• PPC members review on April 29th,

• PPC discusses on April 30th

What needs to be complete by 4/28:

1. Reassess timelines

2. Make sure all columns/rows are complete.

   1. If the column cannot be filled in, a brief explanation will suffice.

   2. If you are unsure of what to put in a given column, enter your best guess with a question mark.

   3. If any columns have the designation “TBD”, pls indicate what needs to be done.

3. Delete rows that are blank and fill in any that are place holders.

4. Resolve comments

5. Review your categories and ensure they are properly tagged e.g, a service is something your FG is providing (like loading OCLC records); a policy which is a decision. There could also be a hybrid situation where something is a service and a recommendation (policy).

6. Add links for any items that have a decision page

7. Look at all the items you’ve listed to see if they are actually something your group has to do or decide e.g., if a campus wants to request analytics, what is the process? The MVP should only be added to if your group has to either enable something or make a decision about it.

8. Delete anything that is part of a checklist for testing.

CDI (recurring)

Next steps

1. PMs will get Q2 answered. Done

2. PSELG will discuss and bring back to PPC Q’s 3 & 4

3. ExL would like to know exactly what our concerns are with EasyActive; what is the background on this? Why do UCs not want to be on EA?

   1. Once we have this information, PMs will open a SF case documenting all concerns and questions for ExL.

4. Other?

All

1. (Go Live) CDI: Use FullyFlexible or EasyActive activation model

   1. Update shared in Slack about Q2 in orange is updated on the decision page.

2. Update from PSELG

EUOS (recurring)

Anything coming up in PPC/FGs that will affect end users and should be shared with EUOS?

https://docs.google.com/document/d/19pE99m3xZKp52BJVCBElm_d4bMPCpzRQt1-cW6gf_hQ/edit

2

Christine

PM Update

Awareness of what’s happening / coming soon in the project

0

Christine

Meetings:

List of meetings on Basecamp

• 4/22: Ex Libris special meeting on Fiscal Close Period. ExL expects to have your tech freeze dates in time for, or prior to, this meeting. Questions were due 4/15.

• 4/29: (UC-led) Live demo of OCLC Gateway and Metadata Editor: Provide real-time examples of record exports in the NZ and IZ with different methods.

• 5/6: Ex Libris special meeting on Cutover Plan Review

Homework

Parking Lot

Collaborative Workflow Testing

https://docs.google.com/document/d/19pE99m3xZKp52BJVCBElm_d4bMPCpzRQt1-cW6gf_hQ/edit

Future meeting:

• AEFG questions that came up were re: coordination of Analytics (cross-function?)

• and... how the Selector role in Alma is changing (people will care, prob fits w/ AEFG, but overloads us....)

TOTAL

90/90