2021-6-11 IT Meeting Notes

Date: June 11, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
Peter Soriano (Unlicensed) (Berkeley)
Josephine Tan (Unlicensed) (San Francisco)
Sylvia Page (Unlicensed) (Los Angeles)(Step B+)
Antoinette Avila (Unlicensed) (Irvine) (Step B+)
Erika Quintana (Riverside)
Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
Turnbow (Co-Chair; San Diego)
Catherine Busselen (UCSB) (Step B+)

Not attending:

Lena Zentall (Unlicensed) (CDL Representative)
Sarah Houghton (CDL Representative)
Bonnie Hain-Anderson (Unlicensed) (Davis)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record			All
2	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	2 min	Chairs	Fulfillment Open Houses: Mon 6/14 1-3 Thurs 6/17 3-5
3	Fulfillment Open House Update		5 mins		How did the first one go? First recording (ok to share with campuses, don’t share publicly)
4	Announcements (Standing Item)		2 mins	Chairs	Moving forward, only recording the “business” part of the meeting. Once we get to open discussion, people are welcome to leave if they have other priorities to work on Draft email reminder about training hub to go out next week
5	Analytics Workshop Trainer: Amanda Shriver (Tentative)	Need to select a date by June 18	10 mins	All	Analytics Workshop Data Privacy Form / Registration Autosend zoom info - in google form or qualtrics and include a link to the sheet for questions. Ex Libris wants questions in advance. What process do we want to use? Include link on confirmation page Options: September 7-10 September 13-17 Campus Preferences: UCSD: September 7th UCSC: September 7th UCB: September 7th UCD: UCM: So far no preference but will update if I hear anything by ebd tomorrow. One person will be out Sept 1-20, so would need recording. UCSB: no preference UCLA: no preference UCR: September 7th UCSF: no preference CDL: UCI: Deadline has passed and no September preferences/conflicts were given to me.	Use the same spreadsheet to collect questions for Analytics (by 8/31)?	Katie Ritchey (Unlicensed) will email date to PMs
6	Future Meetings		2 mins		Next week: The 18th
7	Open Discussion	Anyone who needs to leave for other priorities can leave at this point	45 min
8	Parking Lot from this meeting				Training Documentation Hub Update Communications Report