2021-08-12 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

5

All

• Adrian – would you file a ticket with Atlassian?

  • We need to understand how to remove accounts from Confluence the right way so users can still view Confluence. We tried deactivating accounts rather than removing users but it does not yield expected results.

  • We did a test with someone whose account was deactivated and they got a “your access is revoked” message and did not get “view” access to Confluence.

Phase 4 final report to CoUL

Review outline/timeline and next steps

• Share with WG at next meeting on Aug 20.

20

All

Editorial calendar (recurring)

5

Ben, Adrian

Socializing the new SILS governance structure

Check-in with Adrian and Ben, re: socializing the SILS Structure

For the September 21st town hall and online presence, we should include:

• Overview of UCLAS

• Overview of how SILS integrates into UCLAS

• Overview of the CDL SILS Operations Center 

Further preparation:

• What might people be wondering about the governance structure? How does it impact the average UC Libraries employee?

When should we begin to socialize and focus more on the new structure?

• Are folks familiar with when phase 4 concludes? Yes. Definitely in the Town Halls (verbally). It has also been in SILS-News - but a reminder would be good.

• Decision: Post go-live, the next SILS-News will highlight that phase 4 concludes at the end of the calendar year.

What are we doing:

• SILS-News post, week of Aug. 16 - “the dust has settled” - high-level mention of the new structure (to be implemented in Jan. 2022) and include link to the package on uclibraries + include invitation to Sept. 21 town hall

• SILS-News post, week of Sept. 06 - high-level overview of UCLAS and the SILS Structure, plus reminder about upcoming town hall

• Sept. 21 town hall - overviews of UCLAS, SILS Structure and CDL Ops Center (40 minutes of content, 20 minutes for questions)

What is this called?

• UCLAS-integrated SILS Structure; 

• UCLAS-integrated, ongoing SILS governance

• Ongoing, operationalized SILS

• Ongoing SILS Structure (starting Jan. 03, 2022)

FYI

Town Hall for All

Communication channels slide (at each meeting)

• Sep 21: governance deep dive; CDL SILS Operations Center; Transition Team

Roles:

• Slides: TBD

• MC: TBD

• Tech role: TBD (mutes/unmutes), advances slides, gives remote control access, and starts recording

• Moderator Chat: - use meeting-chat channel

• Public chat: sharing links, etc.- PMs

• Q&A (manage questions): MC will announce questions. PMs will monitor and ping chairs via zoom chat for questions as needed, and push Qs live.

15

Com Leads

• Any actions we need to do now?

• Should we cover Transition Team at this meeting?

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

0

All

• Upcoming work per Com Leads work plan

  • Thank you letters (send in early December per SILS co-chairs)

  • Phase 4 final report

  • Transition communications to ongoing SILS shared governance.

    • What is involved here?

Parking Lot

• Operation Leads post-mortem: when to schedule?

• Com Leads to facilitate post-mortem for EUOS so chairs can participate fully?

Wrap up

0

All

Any actions or decisions missed?

Total

50/50