Editorial Calendar

PM Leads (co-chairs, Christine & Lena) signoff on SILS News.

Ideas

Office hours zoom for anyone at UC to ask a question; answer questions submitted earlier

Queue (no date assigned)

Need reassurance all areas of libraries will have a voice and it's up to the SILS campus representatives in the cohort to make sure broad consultation across disciplines happens at their campus (law, med, special collections, etc). Message: Empower/trust the SILS teams to manage decisions. Your campus will have representation.

Status: PENDING IN PROGRESS DONE BLOCKED

Status	Week of	Date	Milestone	Communication/Message	Audience(s)	Author(s)	Distribution
	Mar 30-Apr 3
DONE	Apr 6-10	10 Apr 2020	Ex Libris provides migration timeline	Migration phases explained and key work for each phase listed. Explanation of what it means to be in the vanguard.	All staff, Cohort	Caitlin	SILS News, SILS-Cohort-L
	Apr 13-17
	Apr 20-24
DONE	Apr 27-May 1	04 May 2020	Vanguard selected	Vanguard campuses announced. Refer to 4/10 message with explanation of vanguard.	All staff, Cohort	Caitlin	SILS News, SILS-Cohort-L
DONE	May 4-8	May 8	Phase 3 key documents shared on SILS website	Announce Phase 3 report published on the website; Include the report’s recommendations (noting that they were all unanimously endorsed by CoUL) in the body of the email. Plus, SILS RFP is now available as a PDF on the website. Feel free to share it with peer institutions who request it. Documents page: https://libraries.universityofcalifornia.edu/sils/documents	All staff, Cohort	Lena	SILS News, SILS-Cohort-L
DONE	May 11-15	May 15	Confluence is opening	Email to cohort	Full Cohort	Ben Alkaly (Unlicensed)	SILS-Cohort-L
DONE	May 25-29	May 26	Confluence is opening: reminder	Email to cohort Principles and best practices (see 5/21 notes)	Full Cohort	Ben Alkaly (Unlicensed)	SILS-Cohort-L
DONE	Jun 1-5	June 1	Wiki is live! Decision-making transparency and broad consultation	SILS News about how the decision-making process works: transparency with decision pages, announce the wiki is now open (include a link to wiki)	All staff, Full Cohort		SILS News, SILS-Cohort-L
DONE	Jun 1-5	June 3	Announce Systemwide ILS Service Manager		All staff, Full Cohort		SILS News, SILS-Cohort-L
DONE	June 1-5	June 4	Fist of Five Webinar reminder, Zoom best practices, Confluence blog, time off calendar reminders	Email to cohort	Full Cohort	Ben Alkaly (Unlicensed)	SILS-Cohort-L
DONE	Jun 15-19	June 15	Alma/Primo Training Materials	Surface key Ex Libris tutorials/marketing videos		Ben Alkaly (Unlicensed)	SILS News
	Jun 15-19
PENDING	Jun 22-26
	Jun 29-Jul 3
	Jul 6-10
DONE	Jul 13-17	July 16	Updated Phase 4 Mission/Principles		All staff, Cohort	Ben Alkaly (Unlicensed)	SILS News
	Jul 20-24
	Jul 27-31
	Aug 3-7	Aug. 3	Celebrate Vanguard Final data delivery	Any numbers?	Full Cohort		SILS-News
	Aug 10-14
	Aug 17-21	Aug 17		Reminder about SILS Town Hall on Aug 18; reminder TH is for cohort only.	Full Cohort		All-Cohort; SILS-Cohort-L
	Aug 24-28		Phase 3 final report, public version		All staff, Cohort		All-Cohort; SILS-Cohort-L, SILS-News
	Aug 31-Sep 4
	Sep 7-11
	Sep 14-18		Reminder that Zoom passcodes required (Sep 27)				All-Cohort
	Sep 21-25	Sept. 23	Primo VE first look		SILS News		SILS News
	Sep 28-Oct 2	Oct. 2?	Zoom reverses course on passcodes		All-cohort
	Oct 5-9
	Oct 12-16
	Oct 19-23		Survey results from Alma workshops for Vanguard campuses		All-cohort?
	Oct 26-30
	Nov 2-6
	Nov 9-13		Vanguard Complete	Takeaways/learnings Add “approx. 25M bib records”			All Cohort SILS News
	Nov 16-20
	Nov 23-27		HOLIDAY NOV 26-27
	Nov 30-Dec 4		SGTF Survey Results?
	Dec 7-11		Implementation kickoff	What to share? All steps? PM/SSL lead?			SILS News
	Dec 14-18
	Dec 21-25		HOLIDAY DEC 24-25
	Dec 28-Jan 1		HOLIDAY
2021
	Jan 4-8		Test load start	Ramping up in 2021			All Cohort
	Jan 11-15			EUN feedback survey
	Jan 18-22
	Jan 25-29
	Feb 1-5	2/1	“UC Library Search” Finalized	Recap of the naming process, request for feedback Thank those who provided feedback and acknowledge concerns submitted Reinforce that UC Library Search is the only name that should be used in patron comms (i.e., never SILS)	Cohort, SILS News?
	Feb 8-12
	Feb 15-19
	Feb 22-26	2/25?	Introduce “Resource Lake”	Repository for patron-facing resources; invite contributions		COLs	All Cohort
	Mar 1-5	3/1?	“This Month in SILS/UCLS”	First of monthly bullet-pointed announcements with “need to know” info across both the project (SILS) and service (UCLS)		PMs (lead) / COLs (secondary)	SILS News
	Mar 8-12	TBD	SGTF Assessment Poll Results	Salient survey findings and take-aways/action items		Danielle Westbrook (lead) / COLs (secondary)	SILS News
	Mar 15-19
	Mar 22-26
	Mar 29-Apr 2			Did/do we need to recap this?			All Cohort
		4/5	“This Month in SILS/UCLS”	Second monthly bullet-pointed announcemens with “need to know” info across both the project (SILS) and service (UCLS)		PMs (lead) / COLs (secondary)	SILS News
	Apr 5-9
	Apr 12-16
	Apr 19-23	4/22	Recap of TH roundtable	Key takeaways/quotes from discussion	SILS News	COLs	All Library Staff
	Apr 26-30
	May 3-7						All Cohort
		5/3	“This Month in SILS/UCLS”	Third monthly bullet-pointed announcements with “need to know” info across both the project (SILS) and service (UCLS)		PMs (lead) / COLs (secondary)	SILS News
	May 10-14
	May 17-21
	May 24-28
	May 31-Jun 4	6/4	“This Month in SILS/UCLS”	Fourth monthly bullet-pointed announcemens with “need to know” info across both the project (SILS) and service (UCLS)		PMs (lead) / COLs (secondary)	SILS News
		6/1
	Jun 7-11
	Jun 14-18
	Jun 21-25
	Jun 28-Jul 2	7/1	“This Month in SILS”	Overview of preparations being made my Internal Training, EUOS		Comm Team (Adrian Petrisor) leads , Internal and EUOS Teams	SILS-News
	Jul 5-9
	Jul 12-16
		7/15 (draft-ready date)		Contingency messaging in case go live is pushed back	TBD	Adrian Petrisor
	Jul 19-23	7/20 (draft-ready date)		Template(s) for ULs to announce Go-Live to all staff	All Library Staff	Ben Alkaly (Unlicensed)	Through local EUOS/Comms rep
		7/22?	Alma/Primo Bug Reporting Page	New Confluence tool	All Staff	Caitlin Nelson Claudia Horning (Unlicensed)	SILS News
	Jul 26-30	7/27	Go-Live on July 27, 2021	Celebratory; summation of magnitude of accomplishment from C & G Live w/ MVP, more to come Reminder of 8/2 TH	SILS News + Cohort	Comm Team (Ben Alkaly (Unlicensed) , Internal and EUOS Teams,	As wide as possible
		7/27 or day after all campus instances live		UCOP/Michael Drake congrats	All-UC	Comm Team, UCOP Comm Team
	Aug 2-6
	Aug 9-13
	Aug 16-20	TBD	Intro post-go-live shared governance? Tee up Sept. TH (tentative)
	Aug 23-27
	Aug 30-Sep 3
	Sep 6-10
	Sep 13-17
	Sep 20-24
	Sep 27-Oct 1

Editorial Calendar

2021