2021-08-12 Com Leads Meeting notes

@chAttendees

Christine Barone (Unlicensed) , Co-chair, PMOL
Lena Zentall (Unlicensed) , Co-chair, PMOL
Ben Alkaly (Unlicensed), Com Leads, out
Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from parking lot, slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		5	All	Adrian – would you file a ticket with Atlassian? We need to understand how to remove accounts from Confluence the right way so users can still view Confluence. We tried deactivating accounts rather than removing users but it does not yield expected results. We did a test with someone whose account was deactivated and they got a “your access is revoked” message and did not get “view” access to Confluence.		Adrian Petrisor will file a ticket with Atlassian about how to remove accounts and still have view access in Confluence.
2	Phase 4 final report to CoUL	Review outline/timeline and next steps Share with WG at next meeting on Aug 20.	20	All	HOLD FOR BEN TO RETURN
3	Editorial calendar (recurring)		5	Ben, Adrian	Awesome article by OP on UC Library Search: https://ucnet.universityofcalifornia.edu/news/2021/08/uc-library-search-the-next-generation-of-inter-library-lending-is-here.html	Share via SILS News and the all-cohort slack with OP article Draft a SILS News on the Transition Task Force for week of Aug 23
4	Socializing the new SILS governance structure	Check-in with Adrian and Ben, re: socializing the SILS Structure For the September 21st town hall and online presence, we should include: Overview of UCLAS Overview of how SILS integrates into UCLAS Overview of the CDL SILS Operations Center Further preparation: What might people be wondering about the governance structure? How does it impact the average UC Libraries employee? When should we begin to socialize and focus more on the new structure? Are folks familiar with when phase 4 concludes? Yes. Definitely in the Town Halls (verbally). It has also been in SILS-News - but a reminder would be good. Decision: Post go-live, the next SILS-News will highlight that phase 4 concludes at the end of the calendar year. What are we doing: SILS-News post, week of Aug. 16 - “the dust has settled” - high-level mention of the new structure (to be implemented in Jan. 2022) and include link to the package on uclibraries + include invitation to Sept. 21 town hall SILS-News post, week of Sept. 06 - high-level overview of UCLAS and the SILS Structure, plus reminder about upcoming town hall Sept. 21 town hall - overviews of UCLAS, SILS Structure and CDL Ops Center (40 minutes of content, 20 minutes for questions) What is this called? UCLAS-integrated SILS Structure; UCLAS-integrated, ongoing SILS governance Ongoing, operationalized SILS Ongoing SILS Structure (starting Jan. 03, 2022)	FYI
5	Town Hall for All Communication channels slide (at each meeting) Sep 21: governance deep dive; CDL SILS Operations Center; Transition Team	Roles: Slides: TBD MC: TBD Tech role: TBD (mutes/unmutes), advances slides, gives remote control access, and starts recording Moderator Chat: - use meeting-chat channel Public chat: sharing links, etc.- PMs Q&A (manage questions): MC will announce questions. PMs will monitor and ping chairs via zoom chat for questions as needed, and push Qs live.	15	Com Leads	Any actions we need to do now? Include 5 minutes on the Transition Task Force at the Sep 21st TH
6	Com Leads ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All	Upcoming work per Com Leads work plan Thank you letters (send in early December per SILS co-chairs) Phase 4 final report No Com Leads in ongoing gov. Transition communications to ongoing SILS shared governance. What is involved here? Do the Phase 4 Handoff template WAIT FOR BEN		Christine Barone (Unlicensed) and Lena Zentall (Unlicensed) will share a sample thank you letter with Com Leads
7	Parking Lot				Operation Leads post-mortem: when to schedule? WAIT FOR BEN Com Leads to facilitate post-mortem for EUOS so chairs can participate fully. Yes, Adrian will offer.
8	Wrap up		0	All	Any actions or decisions missed?
9		Total	50/50