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Attendees
Thomas Bustos, Chair (out)
Jackie Gosselar, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson
Jeremy Hobbs
Sarah Lindsey
Caitlin Nelson
John Riemer
Zach Silveira
Neil Weingarten
Past SILS Leadership Group Chair TBD
Mallory Gianola, Support Member
Meeting Recording |
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The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: |
| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Updates - from All-Chairs, Leadership Group, etc. | Provide updates from other SILS meetings | 5 mins | Jackie / Caitlin | | | |
2 | Q & A Session - Including Questions on Slack since last meeting | Any questions from the team? Questions from Slack? | 24 mins | Team / Caitlin | ExL superuser accounts. How should these be allocated? - Caitlin See this write-up: https://docs.google.com/document/d/1FOmLy3CBIVBH_7njiHSDWaOIPMSkRn769E8WXxAalHs/edit#heading=h.eo31xysj2y5m Deadline is self-imposed, but the sooner we decide, the sooner we get the superuser accounts Need superuser accounts so that we can view tickets UC-wide How should superuser accounts be distributed? Seems like one superuser account per campus makes sense Do the campuses each need their own superuser account to post tickets or just see tickets; seems like campuses should have the ability to view tickets but tickets are posted by the SILS subteams Can we have superuser read-only accounts, and then people use their individual accounts? Could have 1 account for read-only; and another 1-2 accounts for submitting tickets There is a business need for the groups to have their own account, but there is also a business need for the campuses to have their own account
How would folx use superuser accounts? Mostly for seeing what issues other campuses have open, and speaking to those issues if your campus is experiencing them as well; also cooperatively submitting tickets UCR has a shared group (lib-sils@ucr.edu) that is the "super-user" and those in that group are the members of their local subteam; only Ramon will place tickets for issues though
Recommendation to include SILS Ops Center staff in the cohort tools: Slack, Confluence, Google Drive, Listservs, etc. - Caitlin OT votes to include SILS Ops Center staff in the cohort tools: Slack, Confluence, Google Drive, Listservs, etc. Also going to have a SILS Ops Center slack channel where OT can contact SILS Ops Center directly
| | - Caitlin Nelson will send an email to all-chairs about the superuser accounts and ask folx to be ready to discuss this topic at the March 1 meeting; Caitlin will report back discussion from the all-chairs group to the OT and then OT will discuss this topic at the March 9 meeting
- Caitlin Nelson will make sure that SILS Ops Center staff have appropriate permissions in the cohort tools: Slack, Confluence, Google Drive, Listservs, etc.
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3 | Update from Leadership Group re: Work Handoff Proposal | Update on where we are with the Work Handoff Proposal | 11 mins | Jackie | See email Tom sent on Friday, Feb. 18 with subject line: Phase 4 Work Handoff task assignments for SILS Operations SubTeams... OT is not prioritizing tasks for the subteams OT will be managing communication pieces between subteams
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4 | UC Irvine - Configure Local Resource Type in Sandbox | Continue discussion from previous meeting, regarding forming a taskforce to work on putting a process in place to deal with the resource type issue | 8 mins | Team | 20 local resource types can be configured, this is the maximum If we define a resource type in the NZ, then all other campuses can apply that same resource type to the items that fit that descriptions Decision: create a taskforce made up of OT members to begin working on this process
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5 | Topics or questions for the Ex Libris Support Meeting | Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting (March 21)? | 5 mins | Team | From Lakshmi: Issue with physical holdings not displaying in Primo VE; what is the status of where we are on this? Caitlin recommends that Lakshmi check with Gem on this via Slack If this needs to be escalated before March 21, that’s possible; otherwise can discuss it at the next meeting on March 21
If anything else comes up, we’re meeting again before the next Ex Libris Support Meeting, so feel free to send anything via Slack or bring it up at the next meeting
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6 | Any other discussion items? | Any other topics to discuss, if time permits? | 1 min | | | | |
7 | Executive Session | Private discussion as needed | | | | | |
8 | Parking Lot | Capture important topics for future discussion | | | Internal Training / Training Documentation Hub | | |
9 | | Total | 54 mins | | | | |