2022-02-28 Meeting notes

Quick announcements

0

• Notetaker: Michelle

Handoff to DOC

Finalize summary & handoff document to DOC

Offer to do a handoff meeting with Micquel/DOC steering if needed

5

Lena

Ask Micquel to share with DOC.

Agree this is finalized.

If needed meeting with Micquel/DOC, but not expected.

• Lena Zentall (Unlicensed) email to Micquel to share handoff doc

Announcement to cohort

Draft email to SILS-Cohort informing them of TTF’s completion and share contacts for questions

What else to include?

Would anyone like to do this?

Consolidated into one email for everything: AskSILS-L@ucop.edu

• Collaboration tools (Confluence, Slack, etc.): SILS Operations Center AskSILS-L@ucop.edu  

• Governance: contact your DOC representative

• Questions about your team: Your chair 

• Alma & Primo VE contract: SILS Service Manager (Caitlin Nelson) via SILS Operations Center AskSILS-L@ucop.edu

• Related note: Michelle noted that CDL contacts are outdated, e.g., Helpline, CDL Acquisitions, etc. Be sure these contacts are updated on the CDL website.

• Make sure SILS contacts are listed on the website and wiki.

• Lena Zentall (Unlicensed) to share at CDL that it was noted that CDL contacts are outdated, e.g., Helpline, CDL Acquisitions, etc. Be sure these contacts are updated on the CDL website.
• Lena Zentall (Unlicensed) to share with SILS Operations Center: Make sure SILS contacts are listed on the website and wiki.
• Christine Barone (Unlicensed) and Lena Zentall (Unlicensed) to draft the announcement to cohort that TTF is concluding its work and provide contacts.

Future kickoffs

Do we envision kickoffs happening with the next cohort? If so, should we do a survey of what worked/didn’t work in the kickoffs to inform future kickoffs?

Would our slides be a reference or would the future kickoffs be very different?

After the kickoff, what was the experience of teams? Did they seem lost? overwhelmed? mostly OK? Did anyone comment on the kickoff?

See also agenda item 6

10

Christine

• I think 18 months is too far away to determine what the structure will be -- I see a greatly scaled down structure for consortia as they settled into new system. Maybe all chairs responsibility?

• One centralized kickoff for all groups (such as an orientation) is an option, then rely on chairs to get their newbies up and running.

• May not be much turnover since there aren’t a lot of people at campuses who can fulfill the roles.

• More people at campuses will be familiar with SILS and how things work.

• Onboarding/off-boarding instructions are fabulous!

No need to do a survey since things may be very different in 18 months

Post mortem

Do a brief post mortem with TTF

30

Lena & Christine

Final checkin with teams

As a final checkin, is there value in doing a survey to the cohort asking what are you still confused about? Where do you need more information? Do you have all the resources you need?

5

Christine

• Survey is overkill. Send it as an email. Be clear it’s about the transition and not the ongoing operational issues which should go through your chair, etc.

• Operations Team reps could take a role in looking at how SILS is rolling out operationally at their institution and identify support needed.

• Lena Zentall (Unlicensed)Christine Barone (Unlicensed) email to cohort as final checkin: does everyone have what they need?
• Lena Zentall (Unlicensed)Christine Barone (Unlicensed) to share with the Operations Team the suggestion from TTF that Operations Team reps could take a role in looking at how SILS is rolling out operationally at their institution and identify support needed.

Celebrate!

Take a final victory lap!

5

All

Wrap up

Review actions and decisions

<5

Parking Lot

Capture important topics for future discussion

Total

50/60