2022-02-28 Meeting notes
Attendees
@Christine Barone (Unlicensed) , PM, Co-Chair
@Lena Zentall (Unlicensed) , PM, Co-Chair
@Donald Barclay
@Sarah Houghton
@Michelle Polchow
@Hermine Vermeij
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
---|---|---|---|---|---|---|---|
1 | Quick announcements | Â | 0 | Â |
| Â | Â |
2 | Handoff to DOC | Finalize summary & handoff document to DOC Offer to do a handoff meeting with Micquel/DOC steering if needed | 5 | Lena | Ask Micquel to share with DOC. | Agree this is finalized. If needed meeting with Micquel/DOC, but not expected. | @Lena Zentall (Unlicensed) email to Micquel to share handoff doc |
3 | Announcement to cohort | Draft email to SILS-Cohort informing them of TTF’s completion and share contacts for questions What else to include? Would anyone like to do this? |  |  | Consolidated into one email for everything: AskSILS-L@ucop.edu
| Â | @Lena Zentall (Unlicensed) to share at CDL that it was noted that CDL contacts are outdated, e.g., Helpline, CDL Acquisitions, etc. Be sure these contacts are updated on the CDL website. @Lena Zentall (Unlicensed) to share with SILS Operations Center: Make sure SILS contacts are listed on the website and wiki. @Christine Barone (Unlicensed) and @Lena Zentall (Unlicensed) to draft the announcement to cohort that TTF is concluding its work and provide contacts. |
4 | Future kickoffs | Do we envision kickoffs happening with the next cohort? If so, should we do a survey of what worked/didn’t work in the kickoffs to inform future kickoffs? Would our slides be a reference or would the future kickoffs be very different? After the kickoff, what was the experience of teams? Did they seem lost? overwhelmed? mostly OK? Did anyone comment on the kickoff? See also agenda item 6 | 10 | Christine |
| No need to do a survey since things may be very different in 18 months   |  |
5 | Post mortem | Do a brief post mortem with TTF | 30 | Lena & Christine | Â | Â | Â |
6 | Final checkin with teams | As a final checkin, is there value in doing a survey to the cohort asking what are you still confused about? Where do you need more information? Do you have all the resources you need? | 5 | Christine |
| Â | @Lena Zentall (Unlicensed)@Christine Barone (Unlicensed) email to cohort as final checkin: does everyone have what they need? @Lena Zentall (Unlicensed)@Christine Barone (Unlicensed) to share with the Operations Team the suggestion from TTF that Operations Team reps could take a role in looking at how SILS is rolling out operationally at their institution and identify support needed. |
7 | Celebrate! | Take a final victory lap! | 5 | All | Â | Â | Â |
8 | Wrap up | Review actions and decisions | <5 | Â | Â | Â | Â |
9 | Parking Lot | Capture important topics for future discussion | Â | Â | Â | Â | Â |
10 | Â | Total | 50/60 | Â | Â | Â | Â |
Future agenda items
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Question? Contact AskSILS-L@ucop.edu