Sharing of E-resource Licensing Information across UC

See Best Practices for Decision Pages and Tags for groups

Legend: NOT STARTED IN PROGRESS STALLED DECIDED

Background

Phase 4 delegated workplan deliverable:
Create a shared storage space where the entire license documents for UC Tier 1-3 e-resource licenses can reside, so that we can compare terms obtained previously within the system. It would be of additional benefit to be sharing information about license negotiations that have failed and reasons why.

Licensing - AEFG Handoff Document

ERES Discussion
After discussion on June 2, 2022, the ERES Subteam questions the true benefit of a central repository for Tier 3 licenses. Some pitfalls discussed included the fact that campuses may not be able to accurately locate the license of another campus that would meet their needs or find the part of said license without the guidance of the owning campuses staff. A central repository would also require significant bandwidth from campuses to move and rename licenses according to new naming conventions. Also, if redaction was desired, that would create additional work for campuses.

Instead, the ERES Subteam recommends that facilitating access to licenses and licensing staff at all campuses would meet the need for sharing licenses across the UCs. Information about listserv and communication best practices. Survey of campus needs?

Additionally, if SCLG, or another group would like a review of all or specific Tier 3 vendors or licenses in order to identify candidates for renegotiated Tier 1 or 2 agreements, the ERES Subteam recommends that a project team be established to conduct the review and gather all relevant information.

The team understands that the CDL Redacted License Agreements website (https://cdlib.org/services/collections/licensed/resources/redacted-license-agreements/ ) serves as the central repository for Tier 1 and 2 agreements.

Issues involved:

Perhaps end goal might be better met to focus on facilitating communication around licensing. Leverage the listserve for licensing dialogue. Increased communication around terms negotiations, pricing, wording in licenses, advocacy with licenses (ADA, etc) Should CDL host listserv rather than UCD? Moderator to list: should collection development staff be included in listserv communication or only those directly involved in licensing?

Are there legal issues with sharing specific negotiated license terms among campuses? Need to find out legal ramifications, if any. If necessary to invoke CA Public Records Act - outline that process of having a formal record on file prior to sharing documents.

Review UC documentation/website in support of new librarians understanding the cross-campus community/eco-system of licensing as a whole. Make listserv information centrally available.

Recommendation

Impact

Reasoning

Background

Options Considered [remove if not needed]

Dependencies

Questions to consider

Action Log