2022-12-08 AASA-PT Meeting Notes

Attendees

CDL Daisy Nip
CDL Danielle Westbrook
CDL Gem Stone-Logan
Berkeley: Chan Li (Steering Committee)
Irvine: Ellen Augustiniak (Steering Committee)
LA: John Riemer
Merced:Sarah Sheets
Riverside:Michele Potter (Steering Committee)
San Diego: Heather Hernandez (Unlicensed)
San Francisco: Susan Boone
Santa Cruz:Lisa Wong

Regrets

Davis: Alison Lanius
Santa Barbara: akshayagrawal

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Meeting notes, times, attendance	Previous meeting notes ok’d 2022-12-01 AASA-PT Meeting Notes Tasks reviewed: Tasks	5m	Ellen		Decision: We agree that for meeting notes, we’re not seeking perfection but to capture major topics and decision/actions. If folks feel something has been incorrectly represented, they are welcome (and expected) to make the edit.	Action: All - in advance of each meeting, we will review the agendas and any documents circulated (which should be ready 2-3 days prior). Agenda links will be sent to/available in email, calendar invites, and Slack.
2	Work plan draft review - discuss and share suggestions Work Plan narrative: https://docs.google.com/document/d/19fx4_tp3iEPEPNWsqmvzixQPylAD48rbOxRpI_9NRhc/edit Work Plan timeline: https://docs.google.com/spreadsheets/d/1898iJW7TKo9Zhm6E1fkVtXSCOKuBBkMHO19hYf_evMs/edit?usp=sharing	Any agreed-upon Work plan elements are recorded. Priorities for next meeting’s discussion & further work are developed. If overall Work Plan is ok’d, Subteam membership is established for Harmonization Review and Survey Subteams.	40m	Ellen, All	Decision pages serve as the public repository for decisions. A march deliverable will be centered around a report (see linked work plan narrative for proposed report components). Activity: Based on what we know about our charge, does the work outlined in the work plan make sense? And, based on our timeline, does this feel doable? (The project team divided into 3 breakout rooms to discuss.) Report-outs from the breakout rooms are available here: https://docs.google.com/document/d/1-wC4HK9qdjfuWWeWeckQgjE4QZnXBEeM9YKG-4KGb7U/edit?usp=sharing	Decision: Overall, the project team endorses the work plan; it represents what we’re charged to do. Decision: The timeline is very tight; there’s potential to work within it; to the extent we also need to rely on others for collecting how we currently report in analytics (the data we’re pulling, filters we’re using, etc.) - we might need more time. Decision: Harmonization review subteam 1: Danielle, Heather, Sarah, Michele Creating survey instrument subteam: John, Chan, Lisa Decision: The two subteams do not need to complete their work before winter break, but are expected to meet and make as much progress as is possible	Ellen Augustiniak will confirm the end of April timeline extension with Lynne/SILS-LG Ellen Augustiniak + Steering, Danielle will update the timeline/workplan (pending the April extension is approved by SILS-LG) Danielle Westbrook will schedule harmonization subteam 1, to begin their work. Chan Li will schedule survey instrument creation subteam, to begin their work
3	Wrap up	Review actions and decisions	5	Danielle
4	Parking Lot	Capture important topics for future discussion