2023-06-05 10 am AASA-PT Meeting Notes

Attendees

CDL Daisy Nip
CDL Danielle Westbrook
CDL Gem Stone-Logan
Davis: Alison Lanius
Irvine: Ellen Augustiniak (Steering Committee)
LA: John Riemer
Santa Barbara: akshayagrawal
Santa Cruz:Lisa Wong

Regrets:

Merced:Sarah Sheets
San Francisco: Susan Boone
Berkeley: Chan Li (Steering Committee)
San Diego: Heather Hernandez (Unlicensed)
Riverside:Michele Potter (Steering Committee)

	Item & Desired Outcome	Time & Facilitator	Notes	Actions
1	Record Review previous notes and tasks	5m - Ellen
2	Confirm next steps	5m - Ellen	Work Plan: Work Plan Charge: https://docs.google.com/document/d/1-3rKyPtNymnb4_BOe532JMkuiJs1WTrdBDvmu24cgLk/edit Near-term membership transitions? https://docs.google.com/document/d/14U6HC__SnwEOFt4vZ-ZvTadnsiTmZCu6OfwzltJA-nM/edit#heading=h.s3uyzjopfg9r Current prototype: https://docs.google.com/spreadsheets/d/1IBV9tKyvO3xq-UZeuLoeEViSmBwgp2YO/edit?usp=sharing&ouid=117774353520272561086&rtpof=true&sd=true Discussion How do we want to organize ourselves during the next stages of our work? If folks need to transition off, no problem - there’s a SILS replacement process.	All - Consider your summer and fall schedules, and determine what you have time for regarding future/upcoming AASA-PT commitment.
3	Campus customizations round-robin	35m - Daisy Nip	Discussion (refining prototype/underlying reporting approaches for summer 2023 reporting of 22/23 UCL/UCOP annual statistics) For decision pages, how much detail is needed? Eg.., Resource Type decision page. We don’t need to be exhaustive; we do want to provide examples for context and to support broader understanding. Potential data clean-up need: We have examples of where physical items are stored as electronic; and vice versa. Our approach is still the strongest - but there’s opportunity for record clean-up. AASA-PT could share with RMFG, as an FYI (identify this as clean-up, for RMFG prioritization/decision-making). Special collections and archives (Manuscript Resource Type decision page): Attempts to reflect nuance specific to Manuscript resource type (means one thing in cataloging context, including theses and dissertations). Might re-label manuscript in Resource Type (manuscript, not special collections).	@Ellen and @DaisyNip will update cateogrization decision page to point to detailed spreadsheets outlining issue of physical holdings stored as electronic (and vice versa). @Ellen will reach out to the chair of RMFG, to let them know about the issue (electronic stored as physical; physical stored as electronic); sharing this for their consideration as a potential clean-up (for RMFG (as a group, or campus representatives) to priority and advance. ALL - Campus customizations are due June 12, if possible. June 14 can also work. SC&A likely seem like a shared priority, to get right.
4	Upcoming timeline and next steps for the SILS-LG, DOC, CoUL review of the AASA-PT May 31 report and recommendations	3m Danielle Westbrook	Timeline: AASA-PT May report submitted to SILS-LG on May 31 SILS-LG will review at their June 09 meeting DOC will review at June 20 meeting CoUL will likely review at June 29-30 meeting (or July 10 meeting)
5	Wrap up - Review actions and decisions	2m Danielle Westbrook
6	Parking Lot - Capture important topics for future discussion