2023-06-15 Meeting notes

Attendees

Jharina Pascual, (acting vice-chair) UCI
Michelle Polchow, Chair, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Kevin Balster, UCLA
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Carla Arbagey, UCR
Sarah Sheets, UCM
Katie Keyser, UCSF
Judy Keys, UCSD

Not in attendance:

Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes
1	Record: Michelle Announcements: Alma enhancement final voting has started vote is June 24	Share announcements	5 min		Note taker: Kevin Timekeeper: Sarah Sheets NERS final voting round in progress. Anything stand out? ability to schedule manual jobs some other jobs, but have high complexity, so unsure whether to expend votes
2	CDL announcements	NZ Task Force or other activities	10 min	Sherry Lochhaas	continuing to work on order records JK: any update on CDL recharges? SL (CDL) just got April and May. Will definitely be another before the end of the year. Will check on timeline for June reports. may be a 5th quarter report
3	UCOP Update	DDA and update to FY23 survey	10 min	Sarah Sheets	annual statistics group looking at DDA. some campuses prefer to count DDA, but some don’t. At the moment, prototype will have total count, with separate column for DDA, but still working on it. ILL data will remain under purview of campuses. same with Spec. Coll. MP: will streaming media DDA be counted? Is anybody using Alma software specifically designed for managing DDA? UCSC, UCM are using for some collections. Found to be a huge time saver SL (CDL): be aware that CDL has several purchased collections with “DDA” in the title. Also be aware that if we’re excluding unpurchased titles, then we do have collections that don’t have perpetual access, not just DDA. SL (SC): it would be great if UCOP could be empowered to just tell us what to count. what happens if each campus takes a different approach for counting or not counting DDA? How does it affect numbers compared to other campuses? SS: Trying to nudge UCOP in certain directions SS: looks like it’s coming from the top-down, so campuses won’t independently be reporting numbers. MP: concerns with how numbers are calculated. need to make sure campuses are able to verify numbers. SL (SC): group has been in close touch with campuses to make sure they can generate accurate counts, tailored to each campus SS: prototype looks nothing like previous versions.
4	ERES Deliverables update Multi-part e-collections decision sent to All-Chairs for preparation to review at June 20 meeting Sharing of E-Resources Licensing across UC				MP: group called CDL licensing liaisons, but not a policy or process group. Looks like not an established group, just a list of people who handle licensing at each campus CA: worth it to see if the desire for the licensing solution is still wanted? JP: tried to address some philosophical questions in decision doc about needs/benefits for some licensing cooperation & coordination. SL (CDL): CDL will have more capacity once licensing position is filled
5	CRL community zone activation for member campuses RMFG had a recommendation from phase 4	Phase 4 Recommendation - communication & follow-up	10 min	Kevin Balster	CRL Catalog CRL Monographs CRL Newspapers CRL Open Access Monographs CRL Open Access Newspapers CRL Open Access Serials CRL Serials After some review, I think there’s the following breakdown of resources in the various CRL CZ collections: CRL Monographs/Newspapers/Serials (both OA and non-OA): These collections seem to contain titles that have been digitized and are available for CRL members (or everybody for the OA collections). These all contain portfolios, but aren’t indexed in the CDI. CRL Catalog: This looks to be just for titles that haven’t been digitized, so are available for members to ILL. This collection only has two portfolios, but has millions(?) of titles indexed in the CDI. Prior to the migration RMFG had a recommendation to potentially activate the CRL Catalog collection in order to recreate the discovery environment we had for CRL resources in Melvyl. Consulted with UCLA RMCMOS rep, Hermine Vermeij, and we agreed that while this originally started as a RMFG decision, since it was dealing with CZ collections, it seemed like a question for ERES. Michelle Polchow will check ELUNA archives to see if this has been addressed elsewhere. If that doesn’t help, Kevin Balster will post question to ALMA list Update: nothing in ELUNA archive. Kevin Balster will ask on ALMA list
6	Future deliverables Authentication/authorization protocols	Deliverable - knowledge sharing stage	20 min	Carla Arbagey Sarah Lindsey	CA: not looking good between OpenAthens and campus IT folks SL (SC): working on proposal. excited to potentially get rid of EZproxy and VPN MP: library IT has worked with campus IT on dozens of Shibboleth integrations. Oxford migration in July last year broke their SSO, and couldn’t get any traction from campus IT until recently. SL (SC): Ebsco claims that they become the intermediary for setting up SSO
7	Wrap Up Summer Calendar -	Review actions and decisions Decision regarding continued weekly meetings/ bi-weekly No meeting - week of 7/6	10 min		No meeting first week of July
8	Parking Lot	Capture important topics for future discussion:
9		Total	60/60