2024-03-20 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

9:02 mins

Lynne/Caitlin/Jackie/Team

• Leadership Group (Lynne)

  • Drafting charge for SILS Patron Privacy and Data Security Team (PPDS) and proposing members. Hardest is finding campus privacy officers as the 2 we had are no longer available (UCLA, UCB)

    • quarterly meetings are anticipated for this group

  • Finalizing SILS Newsletter

  • Cancelled next meeting (3/29)

• All Chairs (Caitlin)

  • AC agreed

    • AC has started to look at SILS membership instead of SSP (see below)

• Tipasa update (Caitlin)

  • will not go live summer 2024

    • two deliverables have not yet been met

  • still working on making Tipasa a reality

  • VDX will renew for another year

  • also exploring alternatives to both Tipasa and VDX

  • resource sharing team is also starting to look at a number of other issues that had been set aside while Tipasa was trying to be implemented

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

9:12 mins

Jackie/ Team

• discuss most recent ExL support managers meeting

• last meeting was on 3/15/24

• update from Gem

Organizational Name Change

• Postmortem

10 mins

Gem/ Team

Signature Success Program

• Provide update

5 mins

Caitlin

Signature Success Program update

• paused for the moment during negotiations to avoid focus on a checklist vs. larger picture issues

Membership Transition

• start to solicit VC for SILS OT

10 mins

Jackie

ELUNA Steering Committee Election

• Decide if OT wants to vote

5 mins

Jackie

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

5 mins

Team

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

• continue working through status of incomplete items

0 mins

Jackie/ Team

• For discussion: Training Documentation Hub

  • waiting for further discussion on this topic until after hearing from LG

Executive Session

Private discussion as needed

5 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

• Lessons Learned on Kanopy kbase from UCSC

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

Total

55-60 mins