NZ: Consortia Central Configuration Dashboard for Distributing Shared Configuration

Legend: NOT STARTED IN PROGRESS STALLED DECIDED

Status	IN PROGRESS
Description	Determine how UC will use the Consortia Contral Configuration Dashboard
Decision summary	Users with Network Zone Alma instance access will restrict viewing of other campuses' configuration to business reasons. No changes should be distributed unless all campuses involved have approved the change or there has been an official SILS decision to do so.
Owning group	SILS Ops Center (sils-sysops@cdlib.org)
Approver	Operations Team
Decision-making process	Draft the decision making process. Get feedback and approval on the process from OT.
Priority	Ongoing
Target decision date
Date decided

Background

The Network Zone Alma Instance has always had the ability to push select configuration to campus Institutional Zones. However, users who only had NZ access could not see current campus configurations nor confirm that the changes distributed correctly.

The Consortia Central Configuration Dashboard is a new feature that Ex Libris is rolling out to production in the August 2024 release that allows users with NZ administrator roles to more easily distribute as well as well campus configurations without needing a separate IZ login.

Typically, each function within Alma has an administrator level role. For example, there are acquisitions administrators, cataloging administrators, etc. If a user only has an acquisitions administrator role, they can view selected acquisitions configurations for other campuses but they cannot see any cataloging configurations without the cataloging administrator role.

This new feature does not add any ability to see library data, including patron data.

Expectations

Anyone granted access to the Network Zone Alma instance is already expected to use it solely for business purposes. In addition, all NZ users have signed the “Data Privacy & Security Responsibilities (NZ)” form.

With this new capability we reaffirm and provide additional guidance:

Users will not view other campus configurations without a business reason.
No changes will be distributed unless all campuses involved have approved the change or there has been an official SILS decision to do so.
Users will not distribute changing without first undergoing training in how to distribute changes and informing SILS Operations Center of their plans.
If something unexpected happens with the distribution, the user will notify SILS Operations Center as well as the appropriate SILS representative for any campuses involved.

Additional Documentation

Recording of the "Consortia Central Configuration dashboard for distributing shared configuration" webinar (YouTube link)

Action Log

Action/Point Person	Expected Completion Date	Notes	Status