2020-04-10 IC-SC Meeting notes

Check-in / logistics

Report any major changes in availability / circumstances

5

SC

Bill: Feels like we’re hitting our stride, doing okay.

Carlo: Still working hard on the implementation form.

IC assessment

Understand how we think it’s going / risk assessment

10

SC

Meeting Notes ← upcoming agendas

Ask team for designated alternate for ICs → PMOLs: what’s the update on this? Talked to Lena/Christine - setting up a “medium” level protocol. (low = out for only a couple weeks)

• What level of succession planning should we have? no names now; names now; names + prep now.

• Who do we need backups for? Which groups / persons are necessary?

• Make sure all the ICs have thought about their backup and what they would do. Who is their point person for making that decision: DOC member. Can the team support the newbies rather than doing constant prep of backups?

Checking in on forms

• Bill: Should we do a review of the implementation sheets? → safe room style no minutes.

• Tom: Maybe check in individually on Slack with folks.

Questions for Ex Libris:

• How can we make sure UCSB has the support they need for vanguard, given they are already live in Alma/Primo?

• Carlo Medina (Unlicensed)Bill Hackenberg (UCLA) (Unlicensed) check in with vanguard folks / “new” inst. to check-in on how the forms are filling out.
• Caitlin Nelson to engage PMOLs again with succession planning ideas.

Vanguard

Deadline verification

SC

Vanguard volunteer sheet

Bill will get the Vanguard decision page to a draft state then ping Caitlin.

• Bill Hackenberg (UCLA) (Unlicensed) to complete draft of https://uc-sils.atlassian.net/wiki/x/E4DgG

Timeline review

Understand the ExL basecamp timeline

10

SC

https://3.basecamp.com/3765443/projects/15553579

Caitlin will continue to check in with Maria on clarification of tasks, dependencies, checklists, etc.

• Caitlin Nelson make a new meeting with Maria for every other Monday. Invite IC-SC.

Other / Homework

10

TOTAL

/ 60