2020-04-07 Meeting notes

Updates

Awareness that SILS co-chairs may join occasionally (once a month, bi-weekly - TBD)

Question from ICs: can / should we start designating alternates? IC-SC wants to do that for ICs. Might as well do it for other teams at some point?

5

• Project co-chairs will join meetings occasionally. PM Leads to determine what the highest value meeting time would be for SILS project co-chairs to join a meeting/participate.

• Question from ICs. Didn’t have time to fully flesh out this question, but started drafting some questions about what it means to be an alternate and what the ramifications are.

  • What does it mean to be an alternate? When do you need access to project tools? What’s the escalation path - who gets notified when?

  • When would an alternate be engaged? How long must you be gone for?

  • For an extended leave beyond 3 weeks: Let your group co-chairs know.

  • Return to this topic.

PM Leads welcome SILS co-chairs to join a meeting.

Added the topic of designating alternate cohort members to the parking lot for next week’s meeting.

Agenda for Com Leads Kickoff

Create agenda for Com Leads/Op leads kickoff

• Weekly update blog https://calstate.atlassian.net/wiki/spaces/ULMS/overview

30

All

• Christine Barone (Unlicensed) and Lena Zentall (Unlicensed) will review tools section of Com Leads kickoff agenda. Gather relevant existing documents for their shared google drive.
• Caitlin Nelson will look at Ops leads charges and come up with side by sides and questions to ask/discussion points at the Com Leads kickoff.

Team Charter

Complete so we can share with the other groups as an example

20

All

Brainstormed some “how we work together” statements. Members will bring more statements to discuss at the next meeting.

PM Leads will review the Roles section and bring any questions or comments to the next meeting.

Didn’t have time for the Objective section.

• PM Leads members to bring “how we work together” statements to share at the next meeting.

Parking Lot

1. Designate alternates for cohort members for extended absences? What’s the process?

2. Do we make the PM Leads weekly meeting an Operation Leads weekly meeting?

3. PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.