2020-04-17 Meeting notes

Date

17 Apr 2020

Zoom: https://ucsb.zoom.us/j/120226375?pwd=TC9ZMG1GWFhWNXlSNUV6ZmhUS05QUT09

Attendees

Eileen Pinto (Unlicensed) UC Berkeley
TJ Kao UC Davis
Joshua Chaim Hutchinson (Unlicensed) UC Irvine
Kevin Balster UCLA
Sarah Sheets UC Merced
Erika Quintana UC Riverside
Ryan Finnerty UC San Diego
Cathleen Lu UC San Francisco
Catherine Busselen UC Santa Barbara (chair)
Marcia Barrett UC Santa Cruz
Kathleen Garvey-Clasby (Unlicensed) California Digital Library

Not attending

Future agenda items

Complete Draft Charter

Review existing Data Clean Up spreadsheets and determine what cleanup has already been done and what is in progress at each campus.

Review ExLibris recommendations for each of the specific systems in use and note them in the Data Clean Up spreadsheets to assist with prioritization.

Discussion items

1	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
2	Schedule recurring meeting time and assign notetaker(s)	Determine if a weekly meeting at 2pm will work for all of us. Determine if we should meet for 1 hour or 1.5 hours. Determine who will take notes each week.	10 min	C. Busselen	The group will have a co-chair to be appointed shortly.	Fridays from 2:00-3:30	Catherine Busselen Catherine: Schedule recurring meetings Everyone: Let Catherine know if you’re interested in being co-chair of the task force.
3	Introductions	Learn everyone’s name and affiliation and something interesting about each of us	10 min	All	Name, title, institution, if you weren’t currently doing this what would you be doing?
4	Review Charge	Understand our charge and deliverables. Identify areas that need clarification.	20 min	C. Busselen	https://drive.google.com/open?id=1VLVWcQvm2Ki1vYORp4sRjgB5RB7Em4yy What about data cleanup projects that fall completely outside of Technical Services (i.e., Patron Data)? There is a separate group for this. What is our role with harmonization? We implement but do not make recommendations. Will we meet our April deliverable, given that it’s April 17? We’re 2-3 weeks behind schedule. Vanguard libraries have not yet made decisions about data cleanup – when they will do this (before/after pre-migration)		Catherine Busselen Catherine: Verify master copy of Phase 3 data cleanup group is in our shared Drive. Catherine Busselen Catherine: Ask for an extension on April 2020 deliverable, updated list of data cleanup assignments/activities to be completed before initial migration. Catherine Busselen Catherine: Send to Task Force the list of Ex Libris system guides on recommended data cleanup.
5	Draft Charter	Produce enough of a draft charter to be able to add to or tweak on our own over the next week.	20 min	C. Busselen@	Team Charter We want to determine what tools we will use for different types of communication.	Note taker duty will rotate will document action items Chair will keep time Tracking status of action items begin every meeting with a group review Confluence use for official communications - agenda, meeting notes, decisions, actions. Google Drive use for working documents Slack for one-on-one communication SILS group email for group communication	Catherine Busselen Catherine: Create Google doc to draft group charter Everyone: Add comments on options/preferences on responsibility(ties) for communicating with other SILS Phase 4 groups. Everyone: Add ideas and comments on expectations for working together.