2020-05-18 Meeting notes

Date

5/18/20

Attendees

Not attending

Facilitator: Beth C
Time Keeper: Cynthia Johnson
Notetaker: Sarah Troy

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome	Catch-up and gathering together	10:00-10:05 am	all	Rose/thorn: brief round-robin of something that made you smile, and/or something that is a bit of thorn. Voluntary.
2	Announcements/Questions		10:05-10:10 am		ExL presentation deck on Network Zones (NZ) ExL Q+A NZ; June 1 meeting. Deadline: submit questions by cob May 26th. Use ExL Q+A NZ to record question(s) and priority Call for a co-chair	Zoom update: waiting room restrictions removed, anyone can share screen at any time, can revisit these changes at any time	all: use google drive document (link in notes column) to submit questions by cob 5/26 all: consider whether you can serve as co-chair, let Beth C. know if you’re interested, by mid-June
3	Decision Making Rubric for PSELG draft	Discussion. Assignment: review document; suggest revisions, additions deletions, alternatives	10:10-10:40 am	all	combined PSELG feedback with existing DOC spreadsheet could be useful for considering projects make sure we’re asking the right questions lightweight is good could use as a tool for initial assessments and as a document to support final decision some things are more complicated than yes/no decisions not every category will apply every time helpful as a guideline/guiding document will continue working on rubric, continue the dialogue around it can reformat it after we’ve used it a couple times once we uncover principles/assumptions/things we missed 7, 10, 13, 14: have this info as we come to the discussion, other portions we may want to come to collectively (pros/cons, fact finding, right question, shared language and definitions) do we need a pre-work category? do we have everything we need? add SILS principles to benefit category B-E categories could perhaps be combined rather than be separate sections yes/no might better be thought of as pros/cons in some instances can surface areas where we aren’t quite in alignment (will also help us be more efficient so we aren’t spending a lot of time on things where we are in agreement) option 1: all work on rubric over next two weeks option 2: subgroup take charge of rubric and then share with rest of group		subgroup (BC, RO, SH, SDS) will reorganize and fine-tune rubric subgroup will meet for 30 minutes or so to get started, BC will schedule meeting all: offer feedback once next draft is shared by sub-group
4	https://drive.google.com/open?id=1-LWAx4ejQiXHuWfkkzht073HmoXGxgLTMx9bC4eWGnQ	Discussion	10:40-11:00 am	all	what are we trying to accomplish? facilitate decision-making, resolve issues what do we think will change when we implement the SILS? enhanced functionality, better for users, better for library staff how will we know if we’re successful? it has improved functionality, it is working across the UC Libraries worries? concerns about system, budget, size/scope of project, satisfaction with the project, what will training look/feel like, maintaining steam/excitement/sense of collaboration post-implementation, want to maintain sense of commitment to functional group/working group concept
5	Wrap-up and next steps	Review actions and assignments	11:00-11:05 am		No meeting next week - holiday!
6	Parking Lot	Capture important topics for future discussion