2020-05-18 Meeting notes

Welcome

Catch-up and gathering together

10:00-10:05 am

all

Rose/thorn: brief round-robin of something that made you smile, and/or something that is a bit of thorn. Voluntary.

Announcements/Questions

10:05-10:10 am

• ExL presentation deck on Network Zones (NZ)

• ExL Q+A NZ; June 1 meeting.
  Deadline: submit questions by cob May 26th. Use ExL Q+A NZ to record question(s) and priority

• Call for a co-chair

• Zoom update: waiting room restrictions removed, anyone can share screen at any time, can revisit these changes at any time

• 
  
  

• all: use google drive document (link in notes column) to submit questions by cob 5/26

• all: consider whether you can serve as co-chair, let Beth C. know if you’re interested, by mid-June

• 
  
  

Decision Making Rubric for PSELG draft

Discussion. Assignment: review document; suggest revisions, additions deletions, alternatives

10:10-10:40 am

all

• combined PSELG feedback with existing DOC spreadsheet

• could be useful for considering projects

• make sure we’re asking the right questions

• lightweight is good

• could use as a tool for initial assessments and as a document to support final decision

• some things are more complicated than yes/no decisions

• not every category will apply every time

• helpful as a guideline/guiding document

• will continue working on rubric, continue the dialogue around it

• can reformat it after we’ve used it a couple times once we uncover principles/assumptions/things we missed

• 7, 10, 13, 14: have this info as we come to the discussion, other portions we may want to come to collectively (pros/cons, fact finding, right question, shared language and definitions)

• do we need a pre-work category? do we have everything we need?

• add SILS principles to benefit category

• B-E categories could perhaps be combined rather than be separate sections

• yes/no might better be thought of as pros/cons in some instances

• can surface areas where we aren’t quite in alignment (will also help us be more efficient so we aren’t spending a lot of time on things where we are in agreement)

• option 1: all work on rubric over next two weeks

• option 2: subgroup take charge of rubric and then share with rest of group

• subgroup (BC, RO, SH, SDS) will reorganize and fine-tune rubric

• subgroup will meet for 30 minutes or so to get started, BC will schedule meeting

• all: offer feedback once next draft is shared by sub-group

https://drive.google.com/open?id=1-LWAx4ejQiXHuWfkkzht073HmoXGxgLTMx9bC4eWGnQ

Discussion

10:40-11:00 am

all

• what are we trying to accomplish? facilitate decision-making, resolve issues

• what do we think will change when we implement the SILS? enhanced functionality, better for users, better for library staff

• how will we know if we’re successful? it has improved functionality, it is working across the UC Libraries

• worries? concerns about system, budget, size/scope of project, satisfaction with the project, what will training look/feel like, maintaining steam/excitement/sense of collaboration post-implementation, want to maintain sense of commitment to functional group/working group concept

Wrap-up and next steps

Review actions and assignments

11:00-11:05 am

No meeting next week - holiday!

6/1 agenda

• ExL to talk about network zones

• decision-making rubric follow-up discussion

• all: let BC know if there are agenda items you’d like to see added to future agendas

Parking Lot

Capture important topics for future discussion