2020-05-18 Meeting notes

Date

5/18/20

Attendees

  • @Elizabeth A. DUPUIS (Unlicensed)

  • @Cynthia Johnson

  • @David Schmitt (Unlicensed)

  • @Micquel Little (Unlicensed)

  • @Rikke Ogawa (Unlicensed)

  • @Sara Davidson Squibb (Unlicensed)

  • @Sarah Houghton

  • @Sarah Troy

  • @Vincent Novoa (Unlicensed)

  • @Beth Callahan (Unlicensed)

  • @Rebecca Metzger (Unlicensed)

Not attending

 

Facilitator: Beth C
Time Keeper: @Cynthia Johnson
Notetaker: @Sarah Troy

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Welcome

Catch-up and gathering together

10:00-10:05 am

all

Rose/thorn: brief round-robin of something that made you smile, and/or something that is a bit of thorn. Voluntary.





2

Announcements/Questions



10:05-10:10 am



  • ExL presentation deck on Network Zones (NZ)

  • ExL Q+A NZ; June 1 meeting.
    Deadline: submit questions by cob May 26th. Use ExL Q+A NZ to record question(s) and priority

  • Call for a co-chair

  • Zoom update: waiting room restrictions removed, anyone can share screen at any time, can revisit these changes at any time



  • all: use google drive document (link in notes column) to submit questions by cob 5/26

  • all: consider whether you can serve as co-chair, let Beth C. know if you’re interested, by mid-June



3

Decision Making Rubric for PSELG draft

Discussion. Assignment: review document; suggest revisions, additions deletions, alternatives

10:10-10:40 am

all

  • combined PSELG feedback with existing DOC spreadsheet

  • could be useful for considering projects

  • make sure we’re asking the right questions

  • lightweight is good

  • could use as a tool for initial assessments and as a document to support final decision

  • some things are more complicated than yes/no decisions

  • not every category will apply every time

  • helpful as a guideline/guiding document

  • will continue working on rubric, continue the dialogue around it

  • can reformat it after we’ve used it a couple times once we uncover principles/assumptions/things we missed

  • 7, 10, 13, 14: have this info as we come to the discussion, other portions we may want to come to collectively (pros/cons, fact finding, right question, shared language and definitions)

  • do we need a pre-work category? do we have everything we need?

  • add SILS principles to benefit category

  • B-E categories could perhaps be combined rather than be separate sections

  • yes/no might better be thought of as pros/cons in some instances

  • can surface areas where we aren’t quite in alignment (will also help us be more efficient so we aren’t spending a lot of time on things where we are in agreement)

  • option 1: all work on rubric over next two weeks

  • option 2: subgroup take charge of rubric and then share with rest of group

 

 

  • subgroup (BC, RO, SH, SDS) will reorganize and fine-tune rubric

  • subgroup will meet for 30 minutes or so to get started, BC will schedule meeting

  • all: offer feedback once next draft is shared by sub-group

4

https://drive.google.com/open?id=1-LWAx4ejQiXHuWfkkzht073HmoXGxgLTMx9bC4eWGnQ

Discussion

10:40-11:00 am

all

 

  • what are we trying to accomplish? facilitate decision-making, resolve issues

  • what do we think will change when we implement the SILS? enhanced functionality, better for users, better for library staff

  • how will we know if we’re successful? it has improved functionality, it is working across the UC Libraries

  • worries? concerns about system, budget, size/scope of project, satisfaction with the project, what will training look/feel like, maintaining steam/excitement/sense of collaboration post-implementation, want to maintain sense of commitment to functional group/working group concept

 

 

 

5

Wrap-up and next steps

Review actions and assignments

11:00-11:05 am

 

No meeting next week - holiday!

6/1 agenda

  • ExL to talk about network zones

  • decision-making rubric follow-up discussion

 

  • all: let BC know if there are agenda items you’d like to see added to future agendas

6

Parking Lot

Capture important topics for future discussion

 

 

 

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu