2020-05-04 meeting notes

Welcome

catch-up and gathering together

10:00-10:05

all

Rose/thorn: brief round-robin of something that made you smile, and/or something that is a bit of thorn. Voluntary.

n/a

Announcements/Questions for group

Section: Announcements/Questions would be for items that have just come up at PPC OR items team members want to cover face-to-face rather than slack or email.

• Intro to Zones meeting/May 11 for IC & PCC (will be recorded)

• Proposed: ExL meeting with PSELG for Q+A on Network Zone - interested?

• Sandbox available, do you have access, do you want access?

• Alma/Primo training needs?

• Other?

10:05-10:15

all

Question for group: is section this worth keeping on a standard agenda? - yes for now

• Beth C to look into a co-chair, or possibly all members listed as co-hosts, to keep meetings running in case of bad internet connections.

• PSELG/ExL meeting - Group is interested, Beth C will schedule.

• Generally the group feels a sandbox access might be helpful, especially in decisions where visual aspects are key. We’d rather have access and not use it than not have access and wish we had it. Hard to fully say this early on.

• Some of us have no Alma experience, training videos are available. June 5th for each of us to get familiar, though we may need to be caught up earlier if issues arise.

Team Charter - draft

review, revise, finalize (mostly)

10:15-10:35

all

See: DOC first assessment tool (PSELG shared drive folder)

• Team charter approved and completed.

Decision walk-through

Discussion - sample issue

Central Discovery Index & Discovery: Does each campus turn on Tier 2 (and other campus' Tier 3) databases in the Central Discovery Index so that results appear in each campus' discovery interface? (Issue of access via ILL to articles vs instantaneous access to articles)

10:35-11:25

all

Work through a sample issue. The goal - take an issue and have the group approach it as though it had been assigned to us, do a very lightweight walk-through of how we might approach an issue and use our decision tools. We aren't looking to actually resolve an issue - simply get a feel for how the group works, and have a discussion about our individual strengths and what we bring to the group.

Prework:

• Look at IC group Decisions to see what it would look like in practice.

Discussion:

• Assumed that by the time we see an issue, a Decision page will have been created with information.

  • We will have a document with all previous work to consider. Hopefully a robust set of notes/info.

• What if an issue has implications for multiple groups, both tech and public services? How does that process work? Is there another group to decide?

• We could work with lists of pros and cons.

• We should compare to peer consortia for guidance and lessons learned.

• We should compare any decisions or issues against the SILS principles.

• Fact finding, understanding the implications of the decision and the options before making an informed decision.

• We should consider the implications of workload downstream for any decisions we make.

  • We should consider the sustainability/scalability of any decision we make.

• We should make sure the question being asked is the right question, or that any new or underlying questions are understood.

• Make sure we are all defining things in the same way so we are having a clear discussion.

• We will need to consider a variety of audiences/stakeholders for all decisions.

• We might want to come up with a rubric or checklist to use as we work through issues.

• Possible workflow to begin: Beth C will send a “heads up” after a PPC meeting on Friday if an issue is being raised to us. We could then use a rubric/checklist at our Monday meeting to guide the discussion. We can ask questions, set tasks and deadlines at that point for how we tackle the issue.

• We expect issues to be big enough to need full meeting discussion. It might be possible in some cases to resolve discussions over email or other format, so that would have to be identified.

• Voting will need to be done on all issues,

• Focus on issues being brought to us, not ancillary issues or issues already decided upon.

Wrap-up and next steps

review actions and assignments

11:25-11:30

all

• Keep meeting on calendar for next week. Beth will cancel if no issues are up by the end of Friday.

Parking Lot

Capture important topics for future discussion