2020-04-20 meeting notes

Date 4/20/2020

Attendees

@Beth Callahan (Unlicensed)
@Elizabeth A. DUPUIS (Unlicensed)
@Cynthia Johnson
@David Schmitt (Unlicensed)
@Micquel Little (Unlicensed)
@Rikke Ogawa (Unlicensed)
@Sara Davidson Squibb (Unlicensed)
@Sarah Houghton
@Rebecca Metzger (Unlicensed)

Not attending

@Sarah Troy
@Vincent Novoa (Unlicensed)

Facilitator: Beth Callahan
Time Keeper: Beth Callahan
Notetaker: Rikke

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome	catch-up and gathering together	5	all
2	Objective - state the purpose of the group (for Team Charter)	discussion and shared understanding; update team charter	20	all	Discussed team members suggestions for objective.	Objective of PSELG: While keeping the end users’ needs as the top priority, provide big picture public services perspective, in order to facilitate decision-making and resolve public services issues during the SILS implementation.
3	Roles and responsibilities (for Team Charter)	discussion and shared understanding; update team charter	15	all	Discussion around suggested roles. When adding items to agenda, please add suggested time for item. All members will help facilitator with keeping group on topic. Roles: Facilitator Notetaker Timekeeper Meeting Organizer (Beth & tbd co-chair) Issue/project lead - maybe, we’ll see if we need this PPC meets on Friday afternoon and ends at 4pm. PSE expects most of our work will come from PPC. So some agenda items may be put on the agenda late Friday before Monday meetings. If necessary for the agenda item given by PPC, we’ll use the agenda as alert and a call to examine the issue. Testing sample issue: Would like to try in one meeting to test a sample issue - how would we go about this? what information would we need? DOC has a light-weight tool that could help us do a first level of assessment of agreement of the team.	@Beth Callahan (Unlicensed) will be meeting facilitator for Q1 and will revisit rotation in Q2. PSE will walk through a sample issue at the next meeting (4/27) or the meeting after (5/4).	@Beth Callahan (Unlicensed) will set up schedule for notetaker, facilitator (Beth C. for first quarter), timekeeper @Elizabeth A. DUPUIS (Unlicensed) will share the DOC first assessment tool @Beth Callahan (Unlicensed) will identify sample issue for PSE to walk through at an upcoming meeting.
4	Ground rules-group norms-shared expectations (for Team Charter)	discussion and shared understanding; update team charter	25	all	Discussion carried on over atTeam Charter		All - review group rules/group norms for next meeting All - consider how we will balance transparency & need for place to discuss/learn together prior to coming to a decision
5	Decision making as a group	discussion and shared understanding	20	all	See SILS phase 4 governance structure…pages 9-12. See SILS Harmonization Principles Note: both documents available in team google drive See https://uc-sils.atlassian.net/wiki/spaces/PSE/pages/441811055		@Beth Callahan (Unlicensed) will add RACI model of decision making form All - review IC groupDecisions to see what it would look like in practice.
6	Wrap-up and next steps	review actions and assignments	5	all
7	Parking Lot	Capture important topics for future discussion
8		Total	x/x

Public Services EL

2020-04-20 meeting notes

Date 4/20/2020

Attendees

Not attending

Discussion items

Future agenda items