2020-04-20 meeting notes

Owned by Beth Callahan (Unlicensed)
Last updated: Oct 26, 2020
2 min read

Date 4/20/2020

 

Attendees

  • @Beth Callahan (Unlicensed)

  • @Elizabeth A. DUPUIS (Unlicensed)

  • @Cynthia Johnson

  • @David Schmitt (Unlicensed)

  • @Micquel Little (Unlicensed)

  • @Rikke Ogawa (Unlicensed)

  • @Sara Davidson Squibb (Unlicensed)

  • @Sarah Houghton

  • @Rebecca Metzger (Unlicensed)

Not attending

  • @Sarah Troy

  • @Vincent Novoa (Unlicensed)


Facilitator: Beth Callahan
Time Keeper: Beth Callahan
Notetaker: Rikke

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Welcome

catch-up and gathering together

5

all

 





2

Objective - state the purpose of the group (for Team Charter)

discussion and shared understanding; update team charter

20

all

Discussed team members suggestions for objective.

Objective of PSELG:
While keeping the end users’ needs as the top priority, provide big picture public services perspective, in order to facilitate decision-making and resolve public services issues during the SILS implementation.

 

3

Roles and responsibilities (for Team Charter)

discussion and shared understanding; update team charter

15

all

Discussion around suggested roles. When adding items to agenda, please add suggested time for item. All members will help facilitator with keeping group on topic.

Roles:
Facilitator
Notetaker
Timekeeper
Meeting Organizer (Beth & tbd co-chair)
Issue/project lead - maybe, we’ll see if we need this

PPC meets on Friday afternoon and ends at 4pm. PSE expects most of our work will come from PPC. So some agenda items may be put on the agenda late Friday before Monday meetings. If necessary for the agenda item given by PPC, we’ll use the agenda as alert and a call to examine the issue.

Testing sample issue: Would like to try in one meeting to test a sample issue - how would we go about this? what information would we need?

DOC has a light-weight tool that could help us do a first level of assessment of agreement of the team.

@Beth Callahan (Unlicensed) will be meeting facilitator for Q1 and will revisit rotation in Q2.

PSE will walk through a sample issue at the next meeting (4/27) or the meeting after (5/4).

@Beth Callahan (Unlicensed) will set up schedule for notetaker, facilitator (Beth C. for first quarter), timekeeper
@Elizabeth A. DUPUIS (Unlicensed) will share the DOC first assessment tool
@Beth Callahan (Unlicensed) will identify sample issue for PSE to walk through at an upcoming meeting.
4

Ground rules-group norms-shared expectations (for Team Charter)

discussion and shared understanding; update team charter

25

all

Discussion carried on over at

 

All - review group rules/group norms for next meeting
All - consider how we will balance transparency & need for place to discuss/learn together prior to coming to a decision
5

Decision making as a group

discussion and shared understanding

20

all

See SILS phase 4 governance structure…pages 9-12.

See SILS Harmonization Principles

  • Note: both documents available in team google drive

See

 

 

@Beth Callahan (Unlicensed) will add RACI model of decision making form
All - review IC group to see what it would look like in practice.
6

Wrap-up and next steps

review actions and assignments

5

all

 

 

 

7

Parking Lot

Capture important topics for future discussion

 

 

 

 

 

8

 

Total

x/x

 

 

 

 

Future agenda items

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu