2020-06-05 IC-SC Meeting notes

Date

05 Jun 2020 11-12pm

Attendees

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Check-in / Update	Report any major changes in availability / circumstances	5	SC
2	PM needs	Have a list of stuff that a PM needs to do	25	SC	Tracking: there may be a need, but what degree is appropriate? Monitoring deadline, and supporting ICs = SC Individual meetings with each campus rep 2 SC members per rep (nice to have co-chair and PM) Make these monthly? default 30-min monthly checkin Hard to know who’s doing what on Basecamp - there is just so much going on there… Can a PM filter that out and put it into a more readable format? → Com Leads? Need: putting together a spreadsheet so that we understand each campus' needs Campus-level checklist? Campus relationship to the master list, problems, issues, etc. Master checklist Overall timeline: getting Lena involved for sure. Keeping track of deadlines on Basecamp - working with ExL project team = PMs	Caitlin Nelson move checkins to after week of 9-12
3	Ex Libris meetings	Get on the same page about where we’re at with meetings	10	Lena/ Caitlin	We had our first 90. After your second 90, do you think you will be able to have all the data you need to make a more informed estimate for a realistic migration timeline? If not, is there anything the PM/SC can do to help direct the 2nd 90m meeting to get what you need? Make sure you get what you need from the second meeting to be able to make that estimate. We will advocate for you, and in order to do that we need the UC estimate as soon as possible. One of the SC members should attend the ExL meetings as a listener.	Carlo Medina (Unlicensed) to type up an email to the vanguard campuses + CDL, CC IC-SC.
4	Timeline discussion	Strategize on timeline	10	SC	How can we make the vanguard more spacious? Do we extend the deadline? Yes maybe, but need to protect the Test Load timeline because of possible COVID / library openings.
5	Next agenda	Get some items on the next agenda	10	SC	Check in on the ExL meetings Lingering questions that prevent ICs from scoping a deadline? What do we still need? Underscore the need for getting estimates P2E Indv checkins How can we change our meetings now that we have our ExL PM (so we can set agenda for meetings?	Caitlin Nelson start a Slack thread with Lisa S and SC. Lena Zentall (Unlicensed) is arranging meeting times for Ex Libris calls June 9-12.
6	Other / Homework
7		TOTAL	30 / 60