2020-07-16 Op Leads (COM) Meeting notes

Checkin/quick updates

0

All

Lena in consultation with Ben Alkaly will draft a process message to the cohort about what happens if they need to reduce their time. (WG 7/10 meeting)

SILS Service Manager (recurring)

10

Caitlin

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Lena

• Monitoring chat: Ben, Lena (wait until the end of the speakers talk/obvious pause)

• Track attendance: Lena

Topic for next meeting July 29

Confirm roles

0

All

HOLD

Virtual town hall

Debrief

15

All

Virtual town hall for UC staff?

Open up our Cohort town hall to anyone?

Replace DOC webinars with our own town hall series?

10

All

• HOLD FOR ADRIAN

• How often?

• What milestones should we align these webinars with? Or do we do them every quarter?

• Produce them ourselves?

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

0

Neil

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

5

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town halls

• Meetings with chairs on their communication plans

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report (in progress!!)

FYI

Christine, Lena, Neil

Parking Lot

Total

55/60