2020-07-21 Op Leads (PM) Meeting notes

Checkin/quick updates

10

All

SILS Service Manager (recurring)

10

Caitlin

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Lena

• Monitoring chat: Ben, Lena (wait until the end of the speakers talk/obvious pause)

• Track attendance: Lena

Topic for next meeting July 29

Confirm roles

0

All

HOLD FOR JULY 23

Virtual town hall

Discuss the Town Hall presentation schedule https://docs.google.com/spreadsheets/d/16wh9IkT-aKNxjBrPknXjo9l3Qk0bRQj-5mqHtXvZ2Ks/edit#gid=0

10

Adrian, Ben

Town hall for UC staff

Decide when to schedule the next one

Confirm if we sponsor and communicate about them ourselves

10

All

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

0

Neil

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

5

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

5

Ben, Adrian

• Lena in consultation with Ben Alkaly will draft a process message to the cohort about what happens if they need to reduce their time. (WG 7/10 meeting) https://docs.google.com/document/d/13mIKPH8YQAEIyOQXA_3KOYc1duEs_kAmTkUqo7T-G80/edit#

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town halls

• Meetings with chairs on their communication plans

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report (in progress!!)

FYI

Christine, Lena, Neil

Parking Lot

Total

45/60