Lena in consultation with Ben Alkaly will draft a process message to the cohort about what happens if they need to reduce their time. (WG 7/10 meeting)
2
SILS Service Manager (recurring)
10
Caitlin
Testing and assessment (IC, PPC, SSM, Com Leads)
ILSDC is drafting a working document for what to look at when examining your data in the vanguard environment. Where does this fit into other’s test/assessment plans?
Sep 3 is deadline for test plans since we get Alma on Sep 4.
How do we encourage groups to coordinate? do groups repeat the same information? do we need to coordinate?
Who is the audience? if it’s every group for themselves, it doesn’t need to be coordinated. If these test plans will be used by multiple groups/people, we may need some coordination to help (single document, consistent format)
Reporting out on lessons learned in the vanguard by vanguard campuses AND FGs – what format might this report back take? Meeting for each group? One big meeting “fair”? Alma campuses should take a lead.
Who is the audience?
ICs to inform how they make changes to the test load - technical, specific, needs to be documented
general cohort and staff - higher level overview
Caitlin Nelsonto pull together a small group of stakeholders to discuss testing and assessment plan
3
SILS All Chairs meeting (recurring)
Note-taking: Lena
Facilitating: Lena
Monitoring chat: Ben, Lena (wait until the end of the speakers talk/obvious pause)
Track attendance: Lena
Topic for next meeting July 29
Confirm roles
0
All
HOLD
4
Virtual town hall
Debrief
15
All
Delay in toggling between screens - put everything into the presentation instead
Communicate in slack instead of chat
Put Intro slide up before the meeting starts so attendees know they are in the right place
Put questions we got in advance on a slide of the presentation
Send reminder to submit questions a week in advance AND a day in advance on Monday.
Add a topic of the month (ask chairs for topics)
Idea: This month I learned…(share revelations, light bulb moments)
Big issue is how do we encourage more Q&A?
suggested topics
ask chairs to submit one question per group
split into breakout rooms
use a broad question and randomly assign people or break out by interest
facilitated by a chair to ensure everyone gets a chance to speak
What is the purpose of the town hall? (look at original proposal)
(Adrian) We want people to break out of silos, and encourage cross-functional collegiality
If this is true, breaking rooms into topics based on their original silos would be antithetical.
Try one more month of standard Q&A
Ask chairs to share questions/topics that arise that may be of broader interest across groups
5
Virtual town hall for UC staff?
Open up our Cohort town hall to anyone?
Replace DOC webinars with our own town hall series?
10
All
How often? Quarterly
What milestones should we align these webinars with? Or do we do them every quarter?
Produce them ourselves? Yes.
Tentatively plan to produce them about quarterly.
Lena Zentall (Unlicensed) to check with Donald whether DOC would be offended if we ran the series on our own.
6
SILS project blog (recurring)
Items for the blog?
0
All
7
Alma Training (recurring)
0
Neil
8
(Ops Leads) Ongoing checkin
Is anything blocked or behind schedule?
What deliverables are coming in the next week?
Any decisions, consultations or approvals needed in the next week?