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Attendees

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Checkin/quick updates/anything from slack or email

  • Don’t forget to check the Task report for your outstanding tasks and check them off when done.

0

All

  • Are we OK with keeping link sharing on? Benefits? Risks?

    • Benefit is some documents are really useful to share because they are needed by local imp teams.

    • benefit: more people outside the cohort need access to documents now, especially as we move into the Implementation phase

    • Risk: documents not ready for primetime may get shared. Confluence is our place of record for public sharing to the extent possible.

    • Risk: link sharing is view or edit.

    • Provide guidance via SILS Cohort email.

  • We are currently focused on making decisions for Go-live. Immediately after go-live, there will be a 1-2 month period where you realize some decisions didn’t pan out and need to be revisited quickly (for a single campus). The turnaround time to make these adjustment decisions for the system could be longer. Later, there will be more time to make decisions. https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit#

  • CDL as Operational Home communication via SILS Cohort and SILS News and slack (going to WG for approval on 10/16, then ready for distribution)

2

Com Leads ongoing checkin

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

15

All

Finalize Value Props + distribution/posting plan. Send as a SILS News with context. Co-chairs to talk about the value props at the Town Hall.

3

SILS Town Hall meeting (recurring)

3rd Tuesdays

15

Com Leads

4

Town Hall for all

Finalize agenda

10

Com Leads

Proposed agenda

  • Chairs Welcome

  • Talk through timeline (PMs, Caitlin) - milestones, high-level, the whole timeline.

  • PM update? (L/C/N) - No

    • Vanguard testing

    • ExL trainings

  • ICs talk through interaction between Cohort & local team

    • Invite local team member to discuss how they surface questions, feedback to the Cohort (UCI or UCLA staff?)

  • Open Q&A forum

To-Dos

  • Need to send invite ASAP

  • Ask ICs to forward to all staff on respective campuses

  • When to send agenda? (Friday, Oct. 30)

  • Adrian Petrisor will send a save the date for GW & CS for Town Hall for All.
5

Parking Lot

6

Wrap up

5

All

Any actions or decisions missed?

7

Total

45/50

Work in Progress:

Com Leads

  • SILS Communications Calendar

  • Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

  • Communicating from project to local groups (where to document this?)

  • Blogs

  • Virtual town hall for cohort

  • Virtual town hall for all (start early Nov; quarterly)

  • Celebration milestones and what’s involved

  • Communicating the value of SILS

  • Communicating about integrations work to ensure staff resources are available/ready (Adrian + Todd Grappone)

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