Date: Nov 12, 2020
Expected Length: 9-10am
Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)
Attendees:
Turnbow (San Diego; co-chair)
Katie Ritchey (Unlicensed) (co-chair)
Brian David (Unlicensed) (co-chair)
Not attending:
Caitlin Nelson (SSM)
Prior to Meeting:
Agenda
Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | Check-in / Items to add to agenda? (recurring) | 5 | All | Review the previous action items: 2020-11-12 IT-SC Meeting Notes Neil has downloaded Vanguard training videos, and is working on uploading to G-drive
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| 2 | PM update | Get caught up on PM stuff | 5 | All | Welcome Joanna Kang! | ||
| 3 | Ex Libris report (recurring) | 5 | Joanna | Report from Tuesday meeting (/wiki/spaces/ExL/pages/921403393 and /wiki/spaces/ExL/pages/922747168 Notes) and ask any questions for Thursday Register for the EXL Knowledge Accelerator Program (to attend a cycle after Switch to Support)
Change to Resource Management (Part 1) trainings
Edited action items on the "UCS Implementation: Alma Trainings" TO DO list to reflect the new MDE (Resource Management) - Metadata Editor Outstanding Questions [status: waiting for response from Megan and training team]
| Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available? | ||
| 4 | Upcoming Events (recurring) | Know what’s coming up and assign work | 5 | Brian (and team) |
Note: new alma campuses are working on creating their spring workshop schedules | ||
| 5 | New Meeting Time | Determine a new meeting and SC time? | Results of Doodle Poll | Take both options to the IT team for final decision |
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| 6 | SILS Chair Debrief | Debrief from SILS Chair meeting | 5 | Team | MVP and other discussion points | ||
| 7 | UC Alma listserv discussion | Gain better understanding/potential for IT’s use of UC Alma listserv | 5 | Team | Discuss use and potential for UC Alma listserv | ||
| 8 | Visioning Exercise | Review last week’s visioning exercise and prepare for this week | Risk that we have a rich conversation with no decisions at the end. We should focus the conversation around actual deliverables we’re willing to provide. Note: Functional Groups starting to document what functionality is needed in the system day 1. This may help inform our training needs. We also may be able to ask more explicitely for a list of training needs / documentation. | will start with updated objectives. Then will have a brainstorming session about how to meet those objectives. Either at the end or another meeting will review items brainstormed for their purpose to make sure they’re tied to an objective |
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| 9 | Training Calendar | Will briefly review at the meeting and then do a zoom poll to make a decision |
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| 10 | Agenda for IT | Get the agenda drafted and published for members and chairs to be updated | 5 | Team | This week’s meeting: 2020-11-20 IT Meeting Notes Visioning Exercise - perhaps this should be our only agenda topic? Volunteering availability - we’ve been doing this for a few weeks now. Are we finding it useful? | Will revisit the volunteering later. Doesn’t seem to be super useful but also isn’t much work so will give it some more time. | |
| 11 | Parking Lot |
Primo VE trainings
Alma / Primo VE Certification
Spring Workshops ExL is holding these weeks for us.
Next step:
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| 12 | TOTAL | 60 / 60 min |